This is a professional-level position that is responsible for assisting in the submission of and implementation of all grants in the City of East Point. This position reports directly to the Grants Manager. Coordinates the pre-award planning, and preparation, and the post-award administration of various grants as assigned by the Grants Manager and/or the Finance Director. Interacts with various municipal department heads and/or their assigned staff to coordinate pre-award planning. Ensure that grant applications and awards are in compliance with municipal regulatory, funding agency, State of Georgia and federal policy requirements. Provides guidance support in the identification and development of grant opportunities.
 

• Coordinates the planning and preparation of grant proposals for one or more departments, to include preparing City Council Agenda Items; provides assistance and guidance in the interpretation of funding agency requirements.
• Serves as liaison between municipal departments and granting agencies; coordinate with the municipal accounting department and budget manager to ensure financial compliance.
• Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
• Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation, to include creation of computerized statistical summaries and/or graphics.
• Maintains specialized database and systems for recording and tracking grant proposals, awards and related statistical information; creates, distribute and/or submit standard and special reports as required.
• Develops and maintains a library of reference documentation, including such information as funding agency requirements, forms and other pertinent information.
• Monitors and coordinates the administration of post-award grants to ensure that administrative and budgeting policies, procedures and agency requirement are being followed; manages administrative problems and/or budget changes occurring during the awarded grant period.
• Maintains knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implantation of changes, and on the impact of changes on funded operations.
• Performs miscellaneous job-related duties as assigned.
• Possesses effective speaking skills in a variety of situations; ability to performing basic and complex mathematical and statistical calculations; skill in tracking project costs and control expenditures according to approved project budget, skill in exercising a high degree of sound independent judgment and work within established guidelines with little or no direct supervision. Must possess advanced skills in MS Office Applications (MS Word, MS Office, MS Power Point)

Bachelor's degree and/or equivalent combination of education and experience. 
 

• Knowledge of Federal and State grants availability, audit requirements, principles and procedures of grants administration;
• Knowledge of grant sources, application procedures, proposal requirements and reporting requirements;
• Knowledge of principles and practices of City financial planning;
• Knowledge of administration, principles and techniques of governmental budgeting, budgetary control, governmental accounting, monitoring and auditing;
• Knowledge of fund raising principles and practices;
• Skill in speaking effectively and persuasively in a variety of situations;
• Skill in performing basic and complex mathematical and statistical calculations;
• Skill in tracking project costs and control expenditures according to approved project budget;
• Skill in exercising a high degree of sound independent judgment and work within established guidelines with little or no direct supervision;
• Skill in solving problems and deal with a variety of variables in situations where little or no standardization exists;
• Skill in interpreting a variety of information and instructions furnished in written, oral, diagram, or schedule form;
• Skill in meeting the physical demands of the job and perform the essential job functions;
• Skill in performing effectively, efficiently and consistently the responsibilities of the position;
• Skill in working under pressure to meet deadlines for grant opportunities;
• Skill in working proactively and utilizing innovative techniques and ingenuity in preparing grant/loan applications;
• Ability to coordinate and participate in the preparation of grant compliance reports, the analysis and compilation of information and the preparation of written and oral reports;
• Ability to comprehend and make inferences from written materials;
• Ability to interpret Federal, State, and local government laws and regulations regarding grant contracts and administration;
• Ability to review the work products of others to ensure conformance to standards;
• Ability to communicate orally and in writing with customers, clients or the public;
• Ability to work effectively with a variety of staff, other governmental representatives, and the public;
• Ability to operate a variety of office equipment.

 
Supervisory Controls: This position reports directly to the Grants Manager & Finance Director.
 
Guidelines: Guidelines include the Office of Justice Programs Financial Guide, Bureau of Justice Assistance Grants Management and Programmatic Guide, State and Local Government Grants Management for Government Guide, State and Local Government Grant Writing for Government Guide, contractual agreements regarding grant awards and programs, City of East Point Grants Management Manual, Program Manuals for Awarded Grants, and City codes and ordinances.
Job Title: Grants Manager (continued)
 
Complexity: Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of guidelines, policies, standards, and precedents.
 
Scope and Effect: The position acquires new sources of funding for municipal departments, and by extension, the City of East Point.
 
Personal Contacts: Contact is typically with co-workers, auditors, elected officials, City employees, other local government officials, the public, as well as the State of Georgia and federal representatives.
 
Purpose of Contacts: Contacts are typically to give and exchange information, resolve problems, and provide services.
 
Physical Demands: Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to lift objects up to 10 pounds.
 
Work Environment: Work is typically performed in an office sitting at a desk.
 
Supervisory and Management Responsibility: Oversees the work of grant program coordinators/managers on issues, e.g. audits, grant awards, grant writing and/or program and special project implementation.