JOB SUMMARY:

This position performs responsible administrative and managerial duties in connection with the operation of the Municipal Court. The position is under the general supervision of the Court Administrator. Responsible for assisting the Court Administrator in the compilation of various financial reports, handling and depositing of all court monies, administering disposition for all court records and reconciling all daily payments/bonds and court dockets. The position occasionally requires decisions for which there are no clearly defined or established policies or procedures. The Deputy Court Clerk may be exposed to information of a confidential or sensitive nature and is required to maintain the confidentiality of such information and to disclose such information only to authorized persons. Work requires familiarity with office equipment and file management, as well as excellent keyboarding, organization and customer service skills. The position deals with the general public on a daily basis and requires courtesy, tact and diplomacy.

MINIMUM QUALIFICATIONS:

1. High school diploma or equivalent.

2. Ability to type 35 words per minute.

3. Must be twenty-one (21) years of age, possess the qualifications to be bonded, and to be commissioned as a Notary Public.

4. Must be able to pass a background check.

5. Must be able to pass a drug screening test.

6. Ability to work effectively with others to achieve personal, team, department and Citywide goals.

NON-EXCLUSIVE LISTING OF ESSENTIAL FUNCTIONS:

With or without accommodations, he/she must be able to:

1. Get along well with others.

2. Have regular and predictable attendance.

3. Maintain the trust, faith, and confidence of the City Manager, Municipal Court Judge, and Court Administrator.

4. Work independent of direct supervision.

5. Exemplify the department values.

NON-EXCLUSIVE LISTING OF DUTIES AND RESPONSIBILITIES: (Note: This list is intended only to illustrate the various types of work performed. The omission of specific statements does not exclude them from the position.)

1. Enter data into the Court's automated docketing system.

2. Collect fines and costs through the Traffic Violations Bureau.

3. Attends scheduled court dates to assist in the collection of fines, updating of defendant's records to indicate court actions, writing out bond checks and recording dispositions.

4. Issue warrants, summonses, letters, and bond forfeiture notices as directed by the Court.

5. Functions as a liaison between the Municipal Court Judge, the Municipal Prosecuting Attorney and the Police Department.

6. Certifies court records and testifies in court as required.

7. Assists in providing training for employees.

8. Attend conferences, seminars, workshops and other training as necessary for professional development.

9. Respond to court related requests from attorneys, defendants and the public on a daily basis.

10. File paperwork and traffic citations.

11. Ensures the Municipal Court dockets are prepared and maintained.

12. Answer questions from the public regarding pending cases and court procedures.

13. As required, performs data entry in the court computer system.

14. Act in an on-call capacity on weekends, evenings and holidays for court related matters as they pertain to the Municipal Court.

15. Perform work and other duties as required and assigned.

DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES:

1. Considerable knowledge of modern office management principles and practices including principles of business letter writing, English language usage, spelling, grammar and punctuation, principles and procedures of bookkeeping and record keeping.

2. Considerable knowledge of the Revised Missouri Statues and City Ordinances, and the ability to explain them to the general public.

3. Ability to perform complex clerical work requiring the exercise of independent judgment.

4. Ability to keep accurate records of court cases, fines, and bond money, and to organize and schedule a court docket.

5. Knowledge of Municipal Court procedures and legal requirements of docket preparation and disposition of cases.

6. General knowledge of the operations of the Police Department.

WORKING CONDITIONS:

Work is generally performed indoors in standard office environment with an occasional requirement of lifting heavy objects (e.g., supplies, records, etc.). In addition to standard office environment, the incumbent may have:

1. Exposure to firearms.

2. Exposure to potentially violent or emotionally distraught persons.

3. Exposure to life-threatening situations.

4. Exposure to graphic photos and language.

5. Necessity for frequent sitting for extended periods of time.

6. Exposure to close contact with computer monitors.

WORK HOURS: Part-time (will work more hours on court weeks than non-court weeks): Monday – Friday, within the business hours of 8:00 A.M. – 5:00 P.M. and all scheduled court nights. Court is typically held on the 2nd and 4th Tuesdays of each month, with variations in May and December. Court dates are scheduled a year in advance for convenience.

Job Type: Part-time

Pay: $17.51 - $19.61 per hour

Schedule:

• Day shift
• Monday to Friday
• Night shift
• No weekends

Shift availability:

• Day Shift (Required)
• Night Shift (Required)

Ability to Commute:

• Excelsior Springs, MO 64024 (Required)

Ability to Relocate:

• Excelsior Springs, MO 64024: Relocate before starting work (Required)

Work Location: In person