About Solano Resource Conservation District

Solano Resource Conservation District (Solano RCD) is a special district to the State of California that works closely with a variety of local and regional partners to enhance and protect Solano County watersheds through strategic restoration activities, water education and outreach programs, and by offering conservation planning and watershed coordination services to local residents, farmers and landowners. Solano RCD staff and its Board of Directors strive toward excellence, equity, inclusion, collaboration, and appreciation in the work performed and welcome candidates who share these same values.

Position Summary

Solano RCD currently has one vacancy for the Office Coordinator (OC) position. The person selected for this position will report to the Solano RCD office in Dixon, CA.

The OC will work with the Office Manager and Executive Director to carry out various administrative and outreach tasks for Solano RCD. This position will work closely with all RCD staff to ensure all administrative responsibilities are being met. Additionally, the OC will help coordinate RCD public outreach, including events, social media, and website maintenance.

The person in this position must be civic-minded and enjoy interacting with diverse communities; work well with a dynamic and collaborative team, as well as independently; and have strong time management and organization skills. The Office Coordinator reports to the Office Manager.

Work Hours

To perform assigned duties, the employee will be required to work primarily during day hours in the office. RCD staff may have virtual workdays at the discretion of the Executive Director. The regular work time will occur between 8:00am and 5:00pm Monday through Friday, with occasional night and weekend obligations.

Essential Duties and Responsibilities

Administration (75%)

• Work with Office Manager on SRCD finances. This includes maintaining accounts payable, reconciling credit card payments, entering data into QuickBooks.
• Work with Office Manager on SRCD personnel, including preparing, updating, and maintaining personnel paperwork and collecting bi-weekly timesheets, and entering time data into QuickBooks.
• Additional data entry into QuickBooks, as needed.
• Maintain SRCD file system consisting of financial records, correspondences, reports, case files, etc., and file the mail.
• Assist Office Manager and Executive Director to prepare for monthly Board of Directors meeting.
• Coordinate with SRCD staff and purchase necessary office supplies.
• Prepare any requested information for Public Records Requests.
• Work with Dixon RCD on all shared office expenses and needs.
• Share the position of general receptionist for the District office by answering phones, receiving visitors, providing information, and handling mail.
• Other duties as assigned by the Office Manager or Executive Director.

Outreach (25%)

• Work with Outreach Team to assist in updating and implementing the annual RCD Outreach Plan.
• Work with Outreach Team to maintain RCD social media accounts and website.
• Plan and implement the RCD quarterly electronic newsletters; coordinate with appropriate staff to write articles and collect photos.
• Work with Outreach Team to plan and implement the RCD annual report and newsletter; coordinate with appropriate staff to write articles and collect photos.
• Coordinate public outreach events including tabling events, workshops, and partner tours, either independently or in coordination with the appropriate project manager.
• Coordinate with the Plant Sale Team on planning, set up, advertising, etc. for bi-annual Plant Sale.
• Other duties as assigned by the Office Manager or Executive Director.

Minimum Qualifications

• Education: Associate’s degree or equivalent training or credential courses.
• Work Experience: Two years of relevant experience in an office setting in either an administrative or outreach role.
• Proficiency in Microsoft Word and Excel.
• Strong time management, organization, and prioritization skills.
• Proficiency in producing well-organized correspondence, documents, articles, and forms including format, grammar, and spelling.

Desired Qualifications

No single candidate is expected to have expertise in all aspects of this operation. We encourage applicants with passion for community service and outreach to apply.

• Bachelor’s degree from an accredited college or university.
• The ability to speak, read, and/or write in Spanish.
• Experience with QuickBooks Desktop.
• Basic understanding of administrative functions like bookkeeping and human resources.
• Experience coordinating outreach events in-person and virtually.
• Strong written and communication skills and the ability to work with people with diverse interests and temperaments.
• Experience with website maintenance.
• Strong creative skills to create flyers and other outreach materials.

Conditions of Employment

• Must be able to work in various environments, including sitting inside at a computer for long periods of time, and standing/walking outdoors in extreme temperatures and on uneven terrain during outreach events.
• Must be a team player with an ability to work with staff, Board members and local landowners who have a diverse range of backgrounds, motivations and interests.
• Must have and maintain a valid California Class C Driver’s License and have personal vehicle liability insurance.
• Employment at the Solano RCD is employment at-will. Employment at-will may be terminated with or without cause and with or without notice at any time by the employee or the District.

Compensation and Benefits

This position is a non-exempt, 100% full-time equivalent position. Solano RCD’s current compensation rate for full-time coordinators ranges from $52,950 to $60,171 per year. There are four steps within this salary range and the successful applicant’s starting position within this range will be based upon experience and education. As part of employment, the RCD offers medical and dental for employees covered fully by the RCD, optional vision coverage, and paid vacation and holidays. Retirement benefits, which include 10% employer match, are available upon completion of a six (6) month probationary period.

How to Apply

Submission: Submit a detailed resume with three professional references to Caitlyn Morrissey at caitlyn.morrissey@solanorcd.org and complete the application questionnaire found here: https://forms.office.com/r/QdE2J2yBTb. The questionnaire is also available as a PDF attached here. The position is open until filled and review of applications will start on June 19, 2024. Mailed application materials are also accepted.

Notification: All applicants will be notified of the status of their application via email, generally within two to three weeks after the closing date.

Selection Process: The application materials for applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or interview. Solano RCD reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test.

Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact Caitlyn Morrissey at (707) 678-1655 x 101.

Solano Resource Conservation District is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other status covered by local, state, or federal law. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve.

Solano RCD - Office Coordinator

Application Questionnaire

In lieu of a cover letter, please answer the below questions in 4-6 sentences.

1. Your name.

2. Your email.

3. What about this position interests you?

4. What knowledge, skills, and/or experience do you have that will serve you well with this position?

5. How did you hear about this position?

Job Type: Full-time

Pay: $52,950.00 - $60,171.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person