Job TitleDirector, Payroll Agency Texas A&M Engineering Department Engineering Human Resources Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Why work for Texas A&M Engineering? Who we are Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: The Director of Payroll has oversight of the payroll functions to ensure accurate and timely payment of salaries and implements efficient operations and processes to all employees of Texas A&M Engineering. This includes supporting the employees of the College of Engineering, the Texas A&M Engineering Experiment Station, the Texas A&M Transportation Institute, and the Texas A&M Engineering Extension Service. This position leads a team driven by compliance and efficiency and provides excellent customer service in the areas of payroll processing, state and federal tax activities and retirement processing and reporting. The Director of Payroll reports directly to the Executive Director of Engineering Human Resources & Payroll. This is a security sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations in accordance with A&M System policy. Responsibilities: Serves as a strategic leader as a member of the Engineering Human Resources & Payroll team. Direct, oversee and evaluate the day-to-day payroll operations and procedures to ensure compliance with system, state and federal guidelines. Oversee the direction of payroll and related payroll transactions for the COE, TEES, TTI, and TEEX. Leads a team in all aspects of payroll reporting, processing and compliance. Provides leadership and mentoring to direct reports. Serves as a partner on process improvement with A&M Engineering administrative units. Actively communicates the value of providing full-service with an emphasis on compliance and efficiency. Participates in system wide payroll meetings and payroll working group to enhance and improve payroll functions for the entire A&M System. Oversee and assist in compliance of retirement programs (ORP, TRS) and supplemental retirement programs (TDA, DCP). Oversee the processing of vouchers for payroll deductions related to charity, parking, death benefits, higher education campaign and special payments. Oversee communications with Texas Workforce Commission on issues related to unemployment claims for TEES employees. Oversee processes and procedures for maintenance of visa and U.S. presence information on foreign nationals into GLACIER System. Assists in resolving and answering employee-related problems or questions concerning taxes, retirement and supplemental retirement plans, insurance refunds and general payroll. Maintain procedures for entry of visa and U.S. presence information on foreign nationals into Glacier System. Oversees and/or prepares monthly, quarterly, and annual reports for federal taxes, state and retirement programs. Oversee state income tax withholding payments and monthly, quarterly, and annual reporting for multiple states for TEES, TEEX and TTI. Supervises the preparation of vouchers and deposits for payroll taxes, employee benefits and other mandated employee programs. Leads the implementation of payroll related special projects. Assures adequacy of Payroll Services internal controls and compliance with applicable federal and state regulations and laws, system policies and regulations and university rules. Develops and updates payroll related policies and procedures. Provides guidance and assistance on audits and open records requests. Performs other related duties as requested or when necessary. What we need: Bachelor’s degree in Business or applicable field or equivalent combination of education and experience. Ten years of related experience Knowledge, Skills and Abilities: Excellent written, oral, communication, and presentation skills. Excellent computer skills. Ability to multi-task and work cooperatively with others. Work Location: Main Campus – College Station, TX. About Engineering Human Resources & Payroll The top priority of Engineering Human Resources (HR) & Payroll is providing quality service and guidance to Texas A&M Engineering Experiment Station (TEES) and Texas A&M University College of Engineering (COE) employees to create a great work environment and to help advance the strategic goals of our organization. Engineering HR & Payroll supports employees and retirees in a variety of areas including recruitment, hiring, onboarding, payroll, classification & compensation, benefits, retirement, leave administration, compliance, immigration, and employee relations. Texas A&M Engineering provides an outstanding benefits package including but not limited to: Competitive health benefits. Generous paid vacation, sick time, and holidays. Vision, Dental, Life, and Long-Term Disability insurance options. Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution. Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b). Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional development opportunities. Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html Wellness program release time offered to employees to promote work/life balance. Helpful Applicant Information Required Materials for Application: Resume/CV Three work references with their contact information; at least one reference should be from a supervisor/former supervisor. Letter of interest Compensation Philosophy: Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development. Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance. Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Thank you for your interest in employment with System Offices within The Texas A&M University System. Working for System Offices means that you would be a part of a team that provides leadership and services to The Texas A&M University System's eleven universities, eight state agencies, a comprehensive health science center, and the RELLIS campus. The System Offices is headquartered in the Moore-Connally Building in College Station, Texas. However, positions are also available in other locations and are varied. So, whether you are looking for an executive, professional, technical or support position, we invite you to consider becoming part of System Offices! If you have questions, please contact us at (979) 458-6169 or email SystemOfficesEmployment@tamus.edu. The Texas A&M System is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (979) 458-6169. Moore/Connally Building 301 Tarrow Street College Station, Texas 77840 https://goo.gl/maps/bm83p System Office has departments in other locations in the Bryan/College Station area as well as in Austin, TX and Washington D.C. Around Texas with Chancellor John Sharp Season 1- Episode 3