Requisition No: 829808

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES MANAGER - 55000231

Pay Plan: SES

Position Number: 55000231

Salary: $104,800.69 - $135,624.43

Posting Closing Date: 06/03/2024

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

322 / Financial Services

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON: Jennifer Williams

CONTACT PHONE NUMBER: (850) 330-1592

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Directs, plans, organizes, coordinates, and supervises the activities of the Financial Services staff. Oversees the processing of invoices for payment for goods and services acquired by a variety of procurement methods and authorized by law. Monitors the reimbursement of allowable travel expenditures in connection with official state business. Monitors the Consultant Invoice Transmittal System (CITS) as it pertains to payment of invoices and approval of contract documents. Monitors processing of automated invoice transactions in the Purchasing Card Module and the MyFloridaMarketplace system. Incumbent of this position has the authority to make a single purchase exceeding the category 2 threshold of $35,000 in accordance with 287.017, Florida Statutes. Incumbent has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes.

Oversees the preparation of the Legislative Budget Requests (LBRs) and the allocation of the District's budget to the different cost centers. Coordinates with the District Work Program Office to ensure budget amendments and allotment transfers are properly completed. Monitors and reviews operating budget and provides appropriate financial information for management decisions. Acts as a liaison on budget-related issues with the Budget, Work Program, Human Resources and Comptroller Offices.

Supervises and coordinates the processing of payroll transactions, such as terminations, warrant cancellations, salary certification, on demand, leave adjustments and other adjustments. Reviews Payroll Exception Reports and processes corrections as required. Activities include, but are not limited to, monitoring, and taking appropriate action on all available payroll reports (i.e., over/under report, missing timesheet report, leave without pay report, etc.). Determines and takes the necessary corrective actions. Processes timesheets and leave corrections, retroactive pay adjustments and the collection of overpayments. Communicates payroll issues and resolves payroll problems with Central Office and the Bureau of State Payrolls.

Supervises employees maintaining inventory records for property items as defined in Section 216.11, Florida Statutes and buildings owned and managed by the Department. Assigns print bar code decals upon receipt of completed Property Management Report. Updates Property Master files in the Florida Accounting Information Resource (FLAIR) system for property received, transferred, or disposed of by all cost centers. Monitors and updates the Property Pending file. Coordinates the District's annual fiscal Inventory. Uploads scanned inventory to the mainframe. Reviews and takes appropriate action for all items appearing in the Inventory Exception Reports. Compiles and reviews the final inventory documentation package and maintains adequate documentation on file.

Consults with and advises District management on relevant financial matters. Informs the District on potential impacts of new issues and/or changes in policy. Develops and provides requested information and reports for District management.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of current and higher-level accounting procedures and practices. Knowledge of the administration of payroll, contracts, and invoices. Knowledge of the legislative budget process. Skilled in budget management. Skilled in managing diverse assignments simultaneously, tracking the status of assignments and meeting deadlines. Ability to communicate effectively orally and in writing. Ability to analyze and interpret accounting data, applicable rules, regulations, policies, and procedures. Ability to deal with internal and external customers in a prompt, professional and courteous manner. Ability to plan, organize and coordinate work assignments. Ability to analyze transactions and reconcile accounting records. Ability to supervise people effectively, determine work priorities and assign tasks.

OTHER JOB RELATED REQUIREMENTS: This position is an emergency responder position and will be required to respond before, during and following emergency situations

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.