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Courtroom Clerk (Deputy Clerk III)

City of Chesapeake

Chesapeake, VA | Full Time

$52k-69k (estimate)

1 Day Ago

Courtroom Clerk (Deputy Clerk III)

City of Chesapeake Chesapeake, VA

$52k-69k (estimate)

Full Time | Heavy Civil Construction 1 Day Ago

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City of Chesapeake is Hiring a Courtroom Clerk (Deputy Clerk III) Near Chesapeake, VA

Position Information

Working Title of Vacant Position

Courtroom Clerk (Deputy Clerk III)

Job Type

Full Time

Posting Type

Public

Number of Vacancies

Department

CIRCUIT COURT CLERK

Division

CIRCUIT COURT CLERK

Requisition Number

2024161

Number of hours worked per week

Work Schedule

8:00 am – 5:00 pm, Monday through Friday
NOTE: occasionally beyond 5:00 pm depending on court proceedings
Compressed schedule is offered as an option

Work Site Location

307 Albemarle Drive, Chesapeake, VA

Position Driving Requirement

O - Occasional

Pay Grade

GE07

Pay Basis

Semi-Monthly

Advertised Salary

Starts at $42,787; Depending on Qualifications

Job Description

The Courtroom Clerk (Deputy Clerk III )will be in the criminal division which shall include courtroom. Must be able to work up under stress. This position is responsible for providing initially criminal court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible preparing all necessary paperwork to reflect judge’s orders whether in criminal or if necessary civil proceedings. This will allow our criminal and assistant supervisors to manage effectively, efficiently for the Clerk’s office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk III must multitask and prioritize in order to be able to start and stop what they are doing. The Courtroom Clerk (Deputy Clerk III) must have extensive knowledge preferably circuit court experience but will train having prior general or juvenile domestic courtroom experience.
The Courtroom Clerk (Deputy Clerk III) duties involve entering various data and information into state computer systems including case entry (which must be precise with certifying cases from Juvenile Domestic and Relations and General District Court appeals); handling indictments and audit; researching guidelines; and composing and typing a variety of routine documents. This job involves organizing and maintaining departmental records and updating the case management and financial management systems.
The incumbent will also document authentication of legal documents through the certification process as well as accurately prepare, gather, and organize all required judicial paperwork in accordance with appropriate policies and statutory regulations.
Performs job duties at an advanced level based on prior knowledge and experience. Must understand capias process when receiving and examining defendant’s paperwork. Will coordinate court docket activities for arraignment hearings. Will coordinate with court reporter and defendants, and handle witness’s oaths. Must transcribe swiftly and accurately judge’s orders. Must be able review and examine violations working with other agencies (e.g., Probation and Parole) for accuracy, and precisely catalogue evidence to ensure chain of custody.
Position operates photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and/or record indexing and verifying stations. Handles receipt fees, taxes, fines, restitution, and responsible for loading court costs for various court matters into state systems.
Customer service is essential and expected, including responding to our customers’ questions by email, telephone, and via the front counter.
#Court #DeputyClerk #Paralegal
PM22

Required Qualifications

VOCATIONAL/EDUCATIONALREQUIREMENT: Requires a bachelor’s degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
EXPERIENCEREQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience.
SPECIALCERTIFICATIONSANDLICENSES: None.
SPECIALREQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Preferred Qualifications

Criminal court division and courtroom with 3 to 4 years of combined experience preferred
Has the ability to accurately perform and pay attention to details, including managing competing priorities.
Preferred experience with certifying case entry with JDR and GDC appeals, direct indictments and audit.
Proficient in all Microsoft and Excel Technology
Ability to draft legal documents
Experienced in handling confidential paperwork
Exceptional customer-relations background
Experience in coordinating with team staff members

Posting Detail Information

Job Open Date

05/08/2024

Job Close Date

Open Continuous

Yes

Special Instructions to Applicants

The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands

L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing

Occasionally- Up to 1/3 of the time.

Sitting

Continuously- 2/3 or more of the time.

Walking

Occasionally- Up to 1/3 of the time.

Lifting

Occasionally- Up to 1/3 of the time.

Lifting Amount

Exerting up to 20 lbs

Carrying

Rarely- Less than 1 hour per week.

Carrying Weight

Exerting up to 20 lbs

Pushing/Pulling

Occasionally- Up to 1/3 of the time.

Pushing/Pulling Weight

Exerting up to 20 to 50 lbs

Reaching

Continuously- 2/3 or more of the time.

Handling

Frequently- From 1/3 to 2/3 of the time.

Fine Dexterity

Continuously- 2/3 or more of the time.

Kneeling

Occasionally- Up to 1/3 of the time.

Crouching

Occasionally- Up to 1/3 of the time.

Crawling

Occasionally- Up to 1/3 of the time.

Bending

Frequently- From 1/3 to 2/3 of the time.

Twisting

Frequently- From 1/3 to 2/3 of the time.

Climbing

Occasionally- Up to 1/3 of the time.

Balancing

Continuously- 2/3 or more of the time.

Vision

Continuously- 2/3 or more of the time.

Hearing

Continuously- 2/3 or more of the time.

Talking

Continuously- 2/3 or more of the time.

Foot Controls

N = Never

Machines, Tools, Equipment and Work Aids Used

Protective Equipment Required

Corvid-19 related masks

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards

N = Never

Chemical Hazards

D = Daily

Electrical Hazards

N = Never

Fire Hazards

N = Never

Explosives

N = Never

Communicable Diseases

S = Seasonally

Physical Danger or Abuse

S = Seasonally

Other

S = Seasonally

If Other, Description

Corvid -19 and the Flu

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust

M = Several Times Per Month

Extreme Temperatures

N = Never

Noise and Vibration

N = Never

Fumes and Odors

N = Never

Wetness/Humidity

S = Seasonally

Darkness or Poor Lighting

N = Never

Primary Work Location

Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures

Continuously- 2/3 or more of the time.

Emergency Situations

Rarely- Less than 1 hour per week.

Frequent Change of Tasks

Continuously- 2/3 or more of the time.

Irregular Work Schedule/Overtime

Rarely- Less than 1 hour per week.

Performing Multiple Tasks Simultaneously

Rarely- Less than 1 hour per week.

Working Closely with Others as Part of a Team

Continuously- 2/3 or more of the time.

Tedious or Exacting Work

Continuously- 2/3 or more of the time.

Noisy/Distracting Environment

Rarely- Less than 1 hour per week.

Other

If Other, Description

Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Yes, all the tasks the employees are capable of doing

Professional References

Please provide contact information for professional references.

Minimum Requests

Maximum Requests

Job Summary

JOB TYPE

Full Time

INDUSTRY

Heavy Civil Construction

SALARY

$52k-69k (estimate)

POST DATE

06/09/2024

EXPIRATION DATE

08/08/2024

WEBSITE

cityofchesapeake.net

HEADQUARTERS

CHESAPEAKE, VA

SIZE

1,000 - 3,000

FOUNDED

1963

TYPE

Private

CEO

HENRY B TURNER

REVENUE

$500M - $1B

INDUSTRY

Heavy Civil Construction

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