JOB
Join our team!Performs a variety of professional level event planning and event coordinating at various Town event locations. This position will develop new events, coordinate existing events and work with sales/event managers to conduct private events requiring the exercise of independent judgment.
EXAMPLE OF DUTIES
The list below is intended to be illustrative of the responsibilities of the position and not all encompassing. The Town may change these duties at any time. Serves under the direction of the Director and performs special event duties on a daily basis.Supports, plans and executes events for the Fairgrounds, Performance Park, Bond Park and other locations as assigned.Researches and evaluates a variety of new and existing special events and makes recommendations.Assists with events logistics, including dates, location, types of entertainment, needs of event organizer from the Town, and arranges for any required support staff and equipment.Attends special event meetings, prepares correspondence, and maintains accurate and current information concerning assigned special events.Establishes and maintains working relationships with event promoters, vendors, entertainment providers, other Town staff, elected/appointed officials, the Fire and other regulatory departments, and the general public.Receives and responds to general and event specific emails and phone calls.Assists with budget preparation.Trains, assigns work to and reviews work of others as assigned.Creates and distributes public information concerning special events.Designs and creates print-ready materials for programs, booklet and brochures for all Town sponsored events.Designs, maintains and updates the Town events website; attends regular Web Team meetings.Processes all permits and coordinates rentals for use of public streets and Town parks.Serves on multiple Town working committees; assists volunteer committees in the performance of their duties.Performs other related work as required or assigned.
SUPPLEMENTAL INFORMATION
Thorough knowledge of grammar, spelling, and punctuation.Ability to organize work load and meet deadlines.Ability to establish and maintain effective working relationships event promoters, vendors, entertainment providers, other Town staff, elected/appointed officials the Fire and other regulatory departments, and the general public. Ability to provide excellent customer service to internal and external stakeholders. Ability to operate standard office equipment including personal computers.Ability to use standard office software and specialized publication and contact management software.Ability to communicate effectively both verbally and in writing, and follow oral and written instructions.Must be creative and able to handle multiple tasks and meet multiple deadlines.Must be willing to work overtime and on weekends and holidays for extended periods of time.REPORTS TO: Events & Visitor Services DirectorPAY GRADE: TP170EXEMPT: No