We are currently seeking an organized and proactive Receptionist/Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting our daily office operations.

Responsibilities

• Answer and direct incoming calls, taking and delivering messages when necessary.
• Greet and direct visitors.
• Process all incoming and outgoing mail and faxes, including distribution proper postage, etc.
• Prepare customs documents for inter-company shipments.
• Scan and update work copies of orders to K: drive.
• Maintain Capacity Planning spreadsheet and upload to K: drive.
• Separate invoices and forward copies as required.
• Perform clerical duties such as typing correspondence and documents, filing work orders, purchase orders, and Certificates of Analysis.
• Maintain and update branch calendar.
• Order office supplies.
• Review Visitor Log Book at the end of every business day to ensure all visitors have signed out.
• Support production projects by labelling bags, envelopes, or cartons at desk when time allows.
• Report security and/or health and safety infractions or potential infractions in a timely manner and to the appropriate contacts.
• Perform other related tasks that his/her supervisor deems necessary for the efficient operation of the department.

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift
• No nights

Experience:

• Customer service: 2 years (Required)

Ability to Relocate:

• Carpinteria, CA 93013: Relocate before starting work (Required)

Work Location: In person