Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce.

This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities.

Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to :

General Summary

The Executive Administrative Associate organizes and coordinates office operations and procedures to ensure organizational effectiveness and efficiency.

Maintains a variety of fiscal, administrative, personnel and academic records and is the primary contact for the Dean’s office.

Monitors budgets, accounts and expenditures and reconciles accounts. Functions as a high-level liaison to stakeholders. Plans events.

Responsibilities :

• Provides high-level complex administrative support to the dean. Maintains and organizes office functions and coordinates with all other areas of the College.
• Manages records and file system including paper and electronic files for the Engler College of Business.
• Prepares reports, agendas and correspondence.
• Maintains a variety of fiscal, administrative, personnel and academic records and monitors budget, accounts and expenditures, reconciles accounts and responds to inquiries regarding departmental accounts.
• Coordinates administrative tasks including planning for meetings, appointments and conferences and coordinates room reservations, calendars, food orders and coordinates on-site set-up and clean up.
• Supervises the student workers in the dean’s office.
• Reviews, awards and monitors scholarships and serves and the primary contact for students.
• Serves as the primary source of information and referral, provides exceptional customer service to students, faculty, former students, donors, community members.
• Provides direct support to the dean and coordinates calendar for the dean and the Engler College of Business faculty and staff.
• Tracks, anticipates and prepares for upcoming deadlines and events that require action.
• Makes students organization and study abroad travel arrangements
• Facilitates the hiring process for new faculty members including required documentation, completion of HR assignments and maintenance of faculty personnel files for the dean.
• Ensures faculty have an assigned office, phone and other required equipment.
• Submits work orders and service requests for SSC.
• Reviews Procard and CBA card monthly reports
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.

Other duties as assigned.

Necessary Qualifications :

• High school diploma or equivalent combination of education and experience
• 5 years of related experience
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others; interpersonal and communication skills and ability to plan, organize and monitor projects efficiently;
• Ability to communicate effectively with donors & students.

Preferred Qualifications :

• Bachelor’s Degree
• Experience managing calendars, updating databases, supporting higher level administrators; experience managing financial and personnel records;

• Donor relations and event planning experience

Last updated : 2024-06-05