Description

Front Desk

• Greet visitors and ensure that all are signed in / out, visitors are properly badged and escorted, and that all badges are accounted for each day.
• Direct phone calls to individual team members as needed.
• Reserve conference rooms for meetings.
• Assist with the preparation of customer meetings, appointments, and interviews.

Facilities

• Maintain proper office, print room / office supplies, and kitchen / pantry supplies, ordering and stocking items as needed while ensuring that expenditure targets are not exceeded.
• Track costs of kitchen and of office supplies purchased.
• Capture photos of all newly hired staff and ensure that all are assigned a workspace and have an initial complement of office supplies.
• Administration
• Provide administrative support in invoice processing.

Special Events Planning

• Assist with the execution and planning of customer and employee events.
• Organize business meals and other needs for large meetings.

Office Safety

• Ensures that all safety signs are put up and ensures they are up to date.
• Conducts monthly safety inspections. Attends monthly safety committee meetings.
• Ensures yearly inspections are completed for fire extinguishers and AEDS.

Assistant Facility Security Officer

• Support the FSO and serve as the secondary POC for security matters with DCSA.
• As needed, provide initial Security Overview during new hire orientation, and participate in Annual Security Refresher training.
• Manage visitors’ sign-in process and escort them as needed.
• Works with the FSO to investigate and report security violations with program managers, employees, and management to develop appropriate corrective actions.
• Assist with required annual self-inspections of the security program, resolving possible security violations, and initiating measures to correct security deficiencies.
• Maintain Security knowledge and remain current through CDSE and STEPP training, security meetings, and security-related memberships.
• Understand and provide guidance related to NISPOM to employees regarding the security operation processes and procedures.
• Work closely with the security team at all NS2 locations.

LI-KP1

LI-onsite

Diverse & Inclusive Employer

Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.

Last updated : 2024-05-07