7 Jobs in Brainerd, MN
Brainerd Public Schools is Hiring a Substitute Secretary Near Brainerd, MN
Location: District Wide
Compensation: $15.00 per hour
Job SummaryUnder the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.
Essential Funcations
- Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
- Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
- Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
- Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
- Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
- Assist visitors to the office, including students, parents, substitutes teachers, and others.
- Answers telephone calls, and provide information and assistance to callers.
- Distribute incoming mail appropriately; sends outgoing mail.
- Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
- Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
EQUIPMENTUses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Knowledge, Skills And Abilities
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to carry out instructions furnished in written or oral form.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
- Ability to problem solve job-related issues.
- Ability to work with a diverse group of individuals.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding students, employees and others.
- Organizational and time management skills.
- Knowledge of office management procedures.
QualificationsAny combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical Qualifications Would Be Equivalent To
- Graduation from high school.
- College education preferred.
- Successful experience with office management preferred.
Job Summary
Full Time
$59k-74k (estimate)
05/28/2024
06/26/2024
The job skills required for Substitute Secretary include Scheduling, Time Management, Confidentiality, PowerPoint, etc. Having related job skills and expertise will give you an advantage when applying to be a Substitute Secretary. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Substitute Secretary. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Substitute Secretary positions, which can be used as a reference in future career path planning. As a Substitute Secretary, it can be promoted into senior positions as a Legal Secretary III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Substitute Secretary. You can explore the career advancement for a Substitute Secretary below and select your interested title to get hiring information.
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