Job Description

The Communications Coordinator provides high-level administrative support to the Communications Department and manages, creates, and disseminates newsworthy information across all ACMG communication platforms including on the ACMG website, emails and newsletters to membership, and print and electronic publications.

This also includes supporting social media for ACMG programmatic functions including the annual meeting, education, policy, and membership activity.

This role resides in a fast-paced, deadline-oriented environment, requiring keen attention to detail, accuracy and the ability to manage multiple tasks and projects simultaneously.

The incumbent works closely with the ACMG Foundation and ACMG’s advocacy, membership, meetings and education departments to assist in the development of consistent and relevant promotional information in accordance with ACMG communications plans and must be able to develop strong working relationships with staff, committees and members.

This will also include collaborating with outside designers and vendors under the supervision of the Sr. Director to ensure branding, deadlines, and quality standards are met.

50% Communication and Public Relations

• Manages contribution requests and reminders in order to create the monthly member only electronic newsletter
• Organizes incoming and outgoing drafts and versions of member newsmagazine
• Creation of basic ACMG news releases, subsequently followed by formatting them and adding them to the ACMG website and Newsroom
• Coordinates any media requests to the Communications Director or appropriate recipient
• Handles the formatting, technical aspects, review and distribution and compiling analytics for frequent ACMG communications including the monthly member ezine, Advocacy Alerts and other blast emails
• Assists the Senior Communication Director in daily tasks that include scheduling, planning, organizing and project completion
• Assist in determining timelines and milestones for accomplishing projects and campaigns (i.e., Newsmagazine, E-zine, Medical Genetics Awareness Week)
• Updating and managing updates for the ACMG website
• Creation of novel approaches to enhancing the communications of both the College and Foundation via existing and new platforms
• Capacity to successfully complete tasks of the Communications Manager when they are not available (i.e., social media scheduling, statistics, reports, projects, communications to colleagues internally and externally
• Handwritten notes to authors and contributors of published articles
• Provide assistance to Advocacy, Education, and other teams’ communications on behalf of the College and Foundation
• Coordinates scheduling and editing of video recordings
• Managing and organizing of invoices and receipts of products and platforms dedicated to Communications and PR team
• Daily proofreading for ACMG publications, website pages, etc.
• Point-of-contact when Sr. Communications Director and Communications Manager are unavailable

30% The ACMG Annual Medical Genetics Meeting and Medical Genetics Awareness Week

• Organizes Annual Meeting award announcements with recipients and ACMG Foundation team
• Plans and coordinates media coverage of ACMGF Day of Caring event. Contacts media members and sponsors to attend.
• Collaborates with Foundation team with award news releases, incoming / outgoing board members information, sponsor / donor event information, etc.
• Point-of-contact for CVB, media members attending the Annual Meeting, Day of Caring and Medical Genetics Awareness Week
• In-person engagement in and around Annual Meeting booth with attendees, exhibitors, and sponsors
• Prepares a variety of news releases for the ACMG Annual Meeting
• Spearhead, organize and manage Medical Genetics Awareness Week
• Creation of creative and engaging campaigns for Medical Genetics Awareness Week. Drafting several campaign options prior to the Annual Meeting
• Coordinates video recordings for Medical Genetics Awareness Week and Annual Meeting - Day of Caring
• Managing of invoices and receipts dedicated to Medical Genetics Awareness Week and Annual Meeting
• Organization of giveaways and merchandise inventories
• Engagement with attendees in-person and digitally in regard to supporting Medical Genetics Awareness Week
• Analysis of past Annual Meetings and Medical Genetics Awareness Weeks; and long-term planning of future ones
• Point-of-contact for vendors producing items for the Annual Meeting

20% Administrative Duties

Assisting in scheduling conference calls and Zoom meetings for Communications team, updating Staff Calendar, appointments and meetings on behalf of the Sr.

Communications Director

• Coordination and delivery of ACMG published goods to authors, contributors and staff
• Organization of Communications / PR team archives and Clipbook
• Requesting of office supplies for team members if needed
• Capacity to complete numerous administrative tasks for Communications team

Qualifications

• HS diploma or GED required; BA in Communications, Business, Public relations, Journalism, Marketing, or Administration preferred.
• 3 years of work experience in a communications or public relations, administrative, or support role.
• Must be able to seamlessly manage a heavy work volume in an exciting, fast-paced environment and handle multiple projects and deadlines on a daily basis.
• Experience in an association, nonprofit, society, or hospital setting preferred.
• A passion and genuine interest in the field of genetics, science, or health.
• Ability to work efficiently and independently as well as with a team and build strong relationships with other staff, vendors, members and media.

e., email in a professional manner.

• In all activities, organization, accuracy, attention to detail, thoroughness, discretion, and an ability to manage frequent, multiple deadlines are of utmost importance.
• Proficiency in the full Microsoft Office Suite, including Word, Excel, and PPT, as well as in Adobe Acrobat.
• Proficiency in Informz (Higher Logic or other association management / CRM system), IMIS, Canva, and social media platforms are strongly preferred.
• Ability to learn technology quickly (modernizing platforms and program updates).
• Ability to build and maintain productive and professional working relationships with team members and other departments.
• Must be able to travel for one full week out of the year.

Additional Information

ADA SPECIFICATIONS

This is a largely sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs. Ability to travel domestically occasionally, up to 10%.

Equal Opportunity Employer Statement

The American College of Medical Genetics & Genomics is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply.

Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

All your information will be kept confidential according to EEO guidelines.

Last updated : 2024-05-22