• Uphold safety, health, environmental procedures, communicates directly and supports the Human Resources Department to ensure OSHA compliance.
• Maintain our Computerized Maintenance Management System (EMAINT) for managing and tracking work orders, back log, spare parts, and maintenance history of equipment and makes recommendations on manpower allocation, levels, and overtime needs. Enter invoices and open purchase orders to into EMAINT and ensures the expenses are allocated properly.
• Collaborate with Director of Facilities to schedule day-to-day manpower and resources for the most effective operations and maintenance outcomes.
• Forecast future work needed, including cost and time required, to conduct the relevant repair, preventive, predictive, and improvement maintenance activities of the facilities equipment, buildings, and grounds.
• Ensure that all maintenance personnel understand the work instructions using a procedures-based maintenance strategy and best practices for all maintenance tasks.
• Work with accounting to insure open invoices are processed in a streamlined and timely manner. This includes preparing checks and invoices.
• Ensure maintenance personnel update and close each work order when completed.
• Initiate and implements planning/scheduling and preventive/predictive maintenance.
• Review master calendar and coordinates staff to insure successful and efficient event operations support is provided.
• Maximize resources by identifying and ordering parts, materials, and or special tools. Helps coordinate external services, rentals.
• Ensure proper insurance information is up to date on all outside contractors. Create Tax Forms for vendors and collect w9s and proper insurance.
• Prepare reports, collects and analyzes data, and makes recommendations for improving facilities operations and solving maintenance-related and operation-related problems.
• Maximizes equipment reliability and availability through effective use of planned maintenance to quickly return equipment to design capability and develops effective and applicable procedures to ensure defect-free quality maintenance work.
• Ability to manage multiple priorities simultaneously and prioritize and plan work activities, using time efficiently.
• Ability to develop realistic action plans to meet ever-changing demands or priorities of the facility and its operations.
• Supports the Director of Facilities in the development and implementation of planned shutdown and other continuous improvement projects.
• Personally observes safety and security procedures, and uses equipment and materials properly.
• Create Purchase Orders, Code invoices correctly, add vendors, create assets and work orders. This includes PTU scheduling and purchase orders.
• Manage Facilities voicemail and Email, distribute accordingly.
• Manage shared drive, keep all scanned receipts and WO information and pertinent documentation in appropriate folders.
• Process invoices in Concur, code with appropriate GL code and associate with appropriate PO and WO.
• Manage Expense Reports and gather all necessary receipts/information to compile monthly detailed report for approval.
• Additional responsibilities as assigned.

• Maintenance planning, scheduling, and supervisory experience preferred
• High School Diploma or GED Required, Bachelors or Associates Degree preferred.
• Strong troubleshooting and problem solving required.
• Computer skills are a must, with knowledge of MS Outlook, MS Word, MS Excel and MS PowerPoint.
• Proficient use of fax machine and copier.
• Must have the ability to work effectively with computerized maintenance management system (EMAINT) and instruct others on its operation.
• Ability to accept and respond to changes and challenges in a positive manner.
• Ability to effectively communicate both orally and in writing to present complex topics in a concise manner.
• Ability to build relationships between functional departments and lead a project team when necessary.
• Demonstrated capability to analyze problems and provide accurate solutions.
• Demonstrated skills in time management and managing multiple priorities.
• Critical thinking skills and ability to constructively resolve conflicts.
• High energy, resilience, adaptability, and a passion for excellence.
• Broad understanding of business issues, metrics, organizational linkages, and customer value.
• Must be able to work extended hours, weekends as needed, especially during events or when problems occur and/or when deadlines must be met.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned by their supervisor.

To apply, please send your resume and cover letter to HR@BethelWoodsCenter.org with Facilities Planner Job: (Your Last Name) as the subject line.