GENERAL STATEMENT OF DUTIES: Provides a point of contact for the school

community, interacting with families, volunteers, parish members, and community

members. Provides administrative support, skilled secretarial services and

coordinates the school office. Maintains an orderly work environment that serves the

school board, school administration, teaching staff and students.

SPECIFIC JOB SKILLS, EDUCATION AND/OR PREFERRED EXPERIENCE:

● 5 years of related office experience

● Proficient with general office procedures

● Proficient with computer – Internet, Google, and Microsoft Office

● Proficient with general office equipment

● Able to be discreet and maintain confidentiality

● Professional verbal and written communication skills

● Strong organizational skills

● Attitude of helpfulness

● Flexibility with changing priorities and processes

● Able to remain calm under pressure while handling common inquiries,

complaints, or identifying emergent situations

● Ability to work well either alone or as part of a team

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

● School Support

○ Serves as office receptionist; answers and responds to telephone

and in-person inquiries from students, parents, and the public.

Receives, sorts, and distributes mail; prepares outgoing items for

mailing.

○ Provides basic first aid care to ill or injured students; calls parents

and arranges for transportation home as necessary; administers

medication as authorized; completes accident reports.

○ Registers incoming students and processes

enrollment materials; enters data on computer; requests

data from other school as needed. Assists in process of

withdrawing students from the school.

○ Works in collaboration with the teachers and principal to support

communication with parents.

○ Coordinates with public school transportation department, orders

buses for field trips, assists students at the beginning of the

school year with bus transfers

○ Organizes supplies and materials, orders as necessary

○ Assists with arrival and dismissal duties

● Financial Management

○ Receives monies for student activities; counts money and

prepares deposit slips; documents and maintains records of

deposits.

○ Maintains records of tuition payments, prepares monthly tuition

statements, communicates with parents regarding payments

and non-sufficient fund checks as needed.

○ Documents and maintains records of tuition assistance.

○ Processes applications for the Free and Reduced Lunch program;

explains program to parents

○ Maintains records of memorial gifts, mails tax documents, and

writes thank you notes.

These duties are not all-inclusive. Other duties may be assigned.

JOB SCOPE: Position encounters variations in work situations and questions.

Incumbent operates under general directions and instructions, performing

with moderate supervision.

COMMUNICATION/CLIENT CONTACT: Contacts are normally made inside

and outside the school. Contacts frequently contain confidential/sensitive

matters.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is required to stand,

walk, talk, reach, sit, hear, handle and perform repetitive motions of the

hands/wrists. Lifts and moves items up to 20 pounds.

WORKING ENVIRONMENT:

Work is performed in a small office setting. Employee may

be required to attend an occasional evening meeting and

do extensive close computer work.

The physical demands and work environment characteristics described above are representative

of the physical capabilities that must be met by an employee and the working conditions that an

employee encounters while performing the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

SUPERVISES: N/A

Job Type: Part-time

Pay: $14.00 - $16.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Anamosa, IA 52205: Relocate before starting work (Required)

Work Location: In person