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Business Services Manager
$117k-154k (estimate)
Part Time
2 Months Ago
Rock Valley College is Hiring a Business Services Manager Near Rockford, IL
Position Title: Business Services Manager
Department: Office of Business Services (BSE)
Division: Business Services (BSE)
Employee Status: Full-time
Type: Professional Staff Association (PSA)
Grade: K ($50,025-$51,775 annually)
FLSA: Exempt
_________________________________________________
Reporting RelationshipsReports to: Director of Business Services
Supervision Exercised: Supervision is exercised over non-exempt support staff and possible part-time or student workers.
Job SummarySupervise day-to-day operations of Distribution, Print Services, and Purchasing departments. Oversee the supervision of personnel, which includes work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions. Develop budget and oversee expenditures. Determine departmental work load and assign staff as needed to fulfill needs. Problem solve to ensure all orders are processed to completion. Sustain and improve the delivery of mail and freight to the main campus locations as well as satellite sites. A working manager able to lead and assist, as needed, in any function of the Business Services Department.
Essential Duties and Responsibilities include the following. Related duties may be assigned.
Minimum QualificationsAssociates degree is required and 5 to 7 years of experience in business services, including procurement, mail service, and print services, or similar, or combined equivalent work experience.
Physical DemandsPhysical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.
Department: Office of Business Services (BSE)
Division: Business Services (BSE)
Employee Status: Full-time
Type: Professional Staff Association (PSA)
Grade: K ($50,025-$51,775 annually)
FLSA: Exempt
_________________________________________________
Reporting RelationshipsReports to: Director of Business Services
Supervision Exercised: Supervision is exercised over non-exempt support staff and possible part-time or student workers.
Job SummarySupervise day-to-day operations of Distribution, Print Services, and Purchasing departments. Oversee the supervision of personnel, which includes work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions. Develop budget and oversee expenditures. Determine departmental work load and assign staff as needed to fulfill needs. Problem solve to ensure all orders are processed to completion. Sustain and improve the delivery of mail and freight to the main campus locations as well as satellite sites. A working manager able to lead and assist, as needed, in any function of the Business Services Department.
Essential Duties and Responsibilities include the following. Related duties may be assigned.
- Supervise personnel, which include recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution. Administer disciplinary actions for the department as needed.
- Working closely with the Director of Business Services, develop departmental budgets, and determine a plan for equipment replacement.
- Oversee the Purchasing Department to ensure all steps of the procurement process are met.
- Approve requisitions and assign them to team members for purchase order creation.
- Oversee and assist in the routine maintenance of equipment used in Print Services and Distribution.
- Develop and maintain the standard operating procedures for the department.
- Oversee the ordering and maintaining of Business Services’ supplies.
- Collaborate with the Print Services Technician in setting the pricing of copies and print work.
- Ensure various chargeback reports are processed accurately and resolve any issues.
- Prepare reports as needed.
- Oversee daily mail pick up at the post office and delivery of posted correspondence to the correct vendors.
- Balance freight vendors’ invoices against Distribution Center shipping records monthly for correct charges and resolve issues if error in billing.
- Recommend and develop cost savings where able.
- Oversee the functions of Purchasing which includes but is not limited to procurement, competitive bids per the Illinois Community College Act, campus inventory, vendor relations, and the College’s procurement credit card program.
- Oversee the functions of Distribution Center which includes Central Stores’ inventory, campus transfers, delivery of freight, and mail and campus storage.
- Communicate regularly with Director of Business Services.
- Provide team leadership for problem resolution in all areas of the department. Identify issues and address them accordingly.
- Manage postage and freight pre-paid dollars to ensure no delay in mail and freight processing
- Maintain working knowledge to keep informed of postal industry standards and changes.
- Provide backup support for the Director of Business Services and assist as needed.
- Actively participate on College committees as assigned
- Operate and maintain material handling equipment as needed, such as forklift, pallet jack, 2-wheel hand truck, 4-wheel cart, etc.
- Maintain MSDS sheets and safe storage of all chemicals in Distribution and Print Services Departments.
- Maintain a valid driver’s license
- Perform related duties as assigned.
- Regular attendance is expected.
- Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work.
Minimum QualificationsAssociates degree is required and 5 to 7 years of experience in business services, including procurement, mail service, and print services, or similar, or combined equivalent work experience.
- Supervisory experience required.
- Must have a working knowledge of Microsoft Suite.
- Must be able to lift heavy loads at times. Valid Driver’s license is required
- Strong leadership skills with a team-minded approach
- Attention to detail and ability to multitask with deadlines.
- Excellent communication skills and ability to work with multiple departments with deadlines.
- Knowledge of procurement is preferred.
- Experience working with spreadsheets and databases preferred.
- Ellucian Colleague or similar ERP system experience is desirable.
- Knowledge of mailroom procedures and/or production printing is preferred.
Physical DemandsPhysical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.
Job Summary
JOB TYPE
Part Time
SALARY
$117k-154k (estimate)
POST DATE
04/07/2024
EXPIRATION DATE
06/27/2024
WEBSITE
rockvalleycollege.edu
HEADQUARTERS
ROCKFORD, IL
SIZE
500 - 1,000
TYPE
Private
REVENUE
$5M - $10M
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The job skills required for Business Services Manager include Leadership, Communication Skills, Pricing, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be a Business Services Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Business Services Manager. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Business Services Manager positions, which can be used as a reference in future career path planning. As a Business Services Manager, it can be promoted into senior positions as a Business Development Manager, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Business Services Manager. You can explore the career advancement for a Business Services Manager below and select your interested title to get hiring information.
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