Job Summary: We are seeking a Records Management Subject Matter Expert to provide project management and records and information management assistance. The responsibilities include:

• Oversee and manage all aspects of records management projects.
• Develop and direct project plans, including defining project scope, goals, and deliverables in collaboration with key stakeholders.
• Coordinate and supervise the work of the records management team, ensuring that all project tasks are completed on time and within budget.
• Effectively communicate project updates and progress to all stakeholders
• Handle any project changes or issues that arise, implementing effective solutions.
• Ensure all project documentation is complete, accurate, and compliant with company standards and regulations.
• Create and manage a dashboard to track the progress of project implementation and report the status for all tasks within the projects.
• Develop project plans that include timelines for projects and tasks, encompassing project implementation and reporting status for all tasks within the projects.
• Assess and document the federal agency's records processes, procedures, and information systems in compliance with regulations set forth by the National Archives and Records Administration (NARA).
• Review annual records reporting requirements for the federal agency, and develop, implement, and document remediation plans for program areas classified as low, moderate, and high-risk.
• Identify and document the necessary requirements for records compliance, crucial compliance metrics, and Key Performance Indicators (KPIs) that require monitoring within a records management dashboard for a federal agency.
• Document observations and suggest solutions to guarantee the program adheres to compliance standards, including following retention schedules, promptly disposing of expired records, and meeting data privacy requirements.
• Create a project plan that incorporates a timeline for program implementation follow-up status reporting, identification of relevant stakeholders, and contractor-developed remediation plans to ensure compliance with the affected program.
• Perform inventories of both physical and electronic records, as well as provide services related to retention and disposition.
• Create and revise file plans, policies, and procedures.
• Update agency’s records retention schedules and draft new records retention schedules.
• Create, implement, monitor, and revise Records Management training, including facilitating training sessions.
• Provide record management awareness and guidance as needed.
• Other duties as assigned.

Requirements:

• Minimum of ten years of recent, pertinent experience in records management within federal agencies.
• Strong knowledge of records management
• Ability to manage multiple projects simultaneously.
• Exceptional leadership skills.
• Experience with the NARA Electronic Records Archive (ERA) and the Archive and Records Center Information System (ARCIS).
• Required to understand and implement federal policies, directives, and regulations.
• Three years of experience in the development, construction, and implementation of a records management program, including policies and procedures is preferred.
• Understanding of legal and regulatory mandates associated with records management, encompassing privacy, data protection, and retention schedules.
• Experience in managing electronic records management systems.
• Ability to prioritize, organize and demonstrate strong attention to detail.
• Excellent written and verbal communication skills.
• Possess an analytical mindset with effective problem-solving skills.
• Proven expertise in applying records management principles to fundamental activities like physical and electronic information management, retention/disposition, training, etc.
• High Proficiency with MS Project, MS Office, MS Teams, SharePoint, Adobe, Visio.
• Experience in System of Records Notices (SORN) and Privacy Impact Assessments (PIA) is a plus.
• Ability to obtain and hold a security clearance.
• NARA Certification a plus
• PMP Certification a plus

Job Type: Full-time

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Washington, DC