Seeking a dedicated full-time Office Manager to join our dynamic team in McFarland, WI. The Office Manager serves as the central coordinator of our organization, supporting project teams, owners, clients, and vendors. This role is vital in providing top-notch administrative support in the fast-paced realm of new home construction and remodeling. The ideal candidate for this position is both self-reliant and a collaborative team member.

$50,000 - $52,000 per year

Customer Service:

• Deliver exceptional internal and external customer experiences through professional communication.
• Warmly greet and welcome guests, maintaining a high standard for the reception area.
• Respond promptly and courteously to customer and vendor inquiries.
• Process change orders with clients.

Vendor Relationships:

• Act as a liaison with subcontractors and suppliers.
• Establish and manage vendor records.
• Obtain and track Certificates of Insurance (COIs) and W-9 forms.

Project Coordination:

• Oversee internal construction project documents from initiation to completion.
• Facilitate communication with contractors, suppliers, and other stakeholders to ensure project requirements are met.
• Assist with organizational tasks, data-related projects, and company spreadsheets.
• Participate in weekly team meetings with project managers.
• Collaborate with the team to ensure seamless coordination of new build and remodel projects.

Bookkeeping:

• Manage accounts payable by receiving, routing, and paying invoices.
• Review and approve contractor invoices and change orders.
• Coordinate accounts receivable, including draws with title companies.
• Conduct banking activities such as deposits, check writing, and bank statement reconciliation.
• Collect and post rent payments.

Marketing Activities:

• Assist with ad writing and proofing.
• Contribute to marketing and social media content.
• Coordinate photography for projects.

Office Coordination:

• Undertake additional duties as assigned.

• Excellent written and verbal communication skills.
• Strong time management skills with the ability to prioritize tasks.
• Flexibility to adapt to changing demands.
• Capacity to handle high work volumes under pressure while meeting deadlines.
• Resourcefulness in problem-solving, with initiative and good judgment.
• Exceptional phone etiquette, multitasking ability, and interpersonal skills.
• Commitment to maintaining confidentiality regarding company, project, and client information.
• Team-oriented mindset, characterized by honesty, trustworthiness, and reliability.
• Keen attention to detail, organizational prowess, and strong communication skills.

Additional Experience/Skill Requirements:

• High School Diploma or equivalent.
• Proficiency in MS Office Word, Excel, and Outlook.
• Minimum 2 years of experience with QuickBooks.
• General understanding of accounting practices and principles.
• Basic knowledge of digital marketing, including social media, reviews, and website management.

Since 1997, Urso Builders has proudly offered custom home building and remodeling services in the greater Madison area. Our commitment to honesty, communication, and client relationships ensures a truly satisfying custom building experience. From new custom homes. full renovations, and kitchen and bath remodeling, Urso Builders collaborates closely with clients to bring their vision to life.