Position Overview

The role of Concierge Professional is to offer white glove customer service while also displaying an enthusiastic and professional personality.

This position will service the needs of the international community predominantly from Middle Eastern countries visiting Mayo Clinic and be dedicated to patient care, taking care of everything from the ordinary to the extraordinary.

You will assist our clientele via face-to-face interaction, email and phone providing prompt, courteous and customer-oriented services to patients and families.

You will accompany patients & their visitors to and from the airport in a Circles partner vehicle with an assigned driver.

You will make recommendations and offer suggestions, as well as fulfill patient and family requests to satisfy their needs.

This position requires exemplary hospitality skills, knowledge of the local area, and the ability to work a flexible schedule which may include some weekend and evening hours.*

This role is 100% scheduled to report on-site and only applicants who currently reside within commuting distance to Rochester, Minnesota will be considered for the position as we are not offering any relocation or sponsorship packages.

You must be fluent in Modern Standard Arabic, as well as English

Compensation for this role is $ per hour

Job Responsibilities :

You must have a true passion for helping people through the services we provide, and making a positive difference in the lives of the people you interact with day to day.

You will perform such services as :

• Perform general information research on products or services.
• Responding to international patients and their guest’s requests for visitor information, special arrangements or services and planning or identifying proper providers to assist.
• Respond to special requests from patients and their guests with unique needs and follow up to promote satisfaction.
• Answer, record and process all calls, messages, requests, questions and concerns.
• Contact appropriate individuals or client departments as necessary to resolve calls, requests or problems.
• Triaging any clinical or health related requests to appropriate client liaison assigned.
• Arrival airport greetings at baggage claim area and airport drop-off of patients and guests. Driving is not required, you will be accompanying patients and visitors in a Circles sourced partner vehicle with an assigned driver.
• Perform administrative and recordkeeping tasks associated with international concierge functions.
• Project an approachable and professional image at all times.
• Promote meaningful relationships through engaging and informed conversations with patients and guests via face to face interaction, phone and email.
• Respond to patient and guest requests in a professional, courteous and timely manner, without exception.
• Collaborate on new ideas and initiatives with team members and your Lead Concierge.
• Maintain a clean and organized working environment.
• Able to adapt to schedule changes as needed to ensure appropriate staffing.
• Consistently provide best in class customer service in a fast paced, structured environment.
• Adhere to all Circles fulfillment policies and procedures in delivering an exceptional customer experience

Requirements

• HS Diploma required, Bachelor’s degree preferred.
• 3 years of customer service experience, prior front desk, concierge or other hospitality experience is preferred; experience in healthcare is also strongly preferred
• Demonstrated strong MS Office abilities including PowerPoint, Excel, and MS Word, Internet searching and typing.
• Strong verbal and written communication and organizational skills as well as the proven ability to provide quality service in a fast-paced environment.
• Active listening.
• Desire for continuous learning.
• Must be able to read, write and speak in fluent Modern Standard Arabic and English.
• Sensitive to ethnically diverse patients and understanding diverse cultural norms.
• Must have knowledge of cultural backgrounds of patients arriving from the Middle East.

Benefits

• Medical, dental, vision Insurance starting the first day of the month after hire
• Long term and short-term disability insurance paid for by Circles
• 401k with match
• Life insurance paid for by Circles
• Up to 15 days of PTO your first year
• Paid holidays
• Access to discount programs
• 30 day paid sabbatical, every five years
• HSA / FSA account eligibility
• Access to Employee Assistance Program
• Access to Employee Resource Groups that provide ongoing learning and mentorship opportunities

Last updated : 2024-05-21