QUALIFICATIONS :

Education / Certification Required :

High school graduate or equivalent

Experience Required :

One year general office work using technology-based applications

Personal Qualifications :

• High level of interpersonal skills in meeting the public
• Relates positively to others
• Communicates effectively in oral and written form
• Able to work independently with little or no supervision
• Organized and dependable

Professional Skills and Knowledge :

• Able to effectively complete multiple tasks
• Basic level of technology proficiency
• Data entry, typing, filing, and office machine operation
• Knowledge of District attendance procedures, Board Policy, Texas Education Agency rules regarding attendance PEIMS reporting, Academic Achievement Record and Family Educational Rights Privacy Act (FERPA)

Technology Proficiency : Level 1 -Basic :

• Computer operations
• Word processing
• Data entry
• Archiving
• E-mail
• Use of job-related student and / or financial management systems

FUNCTION : The Registrar - High School, duties include registering students, processing student withdrawals, maintaining a daily tally of student enrollment, processing grade changes, maintaining records of teacher's classes by grade and by period, transcript generation, and leaver documentation.

MAJOR RESPONSIBILITIES & REQUIREMENTS :

• Organizes office routines and maintains files necessary to the performance of duties
• Enters data on student enrollment and withdrawals in accordance with District policy and in compliance with PEIMS reporting standards Maintains documentation supporting leaver accounting and course transcript accounting.
• Works well with students, teachers and general public in reporting student information
• Secures student information necessary to keep census records up to date, and make periodic reports to the Census Office
• Maintains student's permanent records by verifying required subjects taken and the numbers of credits earned
• Corresponds with other schools and institutions, requesting and providing information necessary to keep permanent records up to date
• Assists with data entry for leaver codes, student grades, student schedules, and transcript generation
• Orders diplomas and verifies graduates; responsible for the lineup of graduates for the graduation ceremony (high school only)
• Processes and mail transcripts for current and former students to colleges, universities, etc.
• Works closely with campus / assistant registrar, attendance officers, probation officers, and court system
• Transcribes and inputs transcripts for students new to the District
• Processes student records to and from schools when student withdraws from or transfers within the District
• Distributes progress reports and report cards
• Serves as liaison between parents and teachers and works closely with parents to facilitate the filling out of necessary forms
• Perform other job-related duties as assigned by the principal
• Verifies Rank in Class
• Maintains Student Error Reports
• Run and create reports as needed by administrator(s), teachers / coaches, such as UIL reports
• Ensure all teachers have posted grades for progress reports and report cards
• Posting Del Mar College dual credit, distance learning, Tx Tech credit by exam and PE equivalency to student records, NCAA Weighted Class Requirements
• Scans all students records to TREX
• Has basic knowledge of legal documents such as power of attorney, etc.
• Provides verification of student attendance / enrollment to various government entities
• Ensure student files have transcript and state assessment test supplemental pages
• Submit audit requests, tracking forms and stub codes to PEIMS office

Working Conditions :

• Ability to receive information and / or instruction from internal / external customers through spoken / written expression.
• Ability to manipulate tools / equipment / keyboards.
• Ability to perform work while standing and / or walking for extended periods, up to eight (8) hours a day.
• Ability to see detailed information, naturally or with correction.
• Ability to work summer hours
• Ability to work summer graduation

REPORTS TO / SUPERVISES : Principal

Last updated : 2024-05-31