ND Testing Inc. in Fontana is seeking an AP / AR / Payroll and Accounting Specialist to join our Team. This position will report to our COO and GM, and have support from our Corporate controller and HR Team.

Joining ND Testing Inc. offers the opportunity to work with a diverse aerospace client base and tackle challenging projects that will expand your skills and expertise in the field of accounting and finance, as well as some HR functions.

If you are a motivated and dedicated professional looking for a rewarding career opportunity, we encourage you to apply and become part of our team.

Attributes of our Team Members include: commitment to unparalleled client service, adept at navigating complex and dynamic scenarios, possessing strong communication acumen, and proficient in problem-solving, execution, and knowledge transfer. Skilled in multitasking to efficiently meet diverse demands of our clients.

About the Role

ND Testing Inc. is looking for an experienced A/P A/R Payroll and Accounting Specialist professional who will be responsible for managing the day-to-day operations of the accounts payable and accounts receivable functions for our clients. This role involves processing vendor invoices, issuing payments, managing customer invoices, and ensuring timely collection of receivables, performing all aspects of company financials monthly, quarterly, as well as annually with our corporate Controller, as well as performing payroll and recruiting and hiring, and terminations within the company. This role plays a critical role in maintaining accurate financial records, optimizing cash flow, and supporting overall financial operations.

Key Responsibilities:

• Accounts Payable (A/P) Responsibilities
• Receive and review vendor invoices for accuracy, completeness, and approval.
• Code invoices to appropriate general ledger accounts and cost centers into Quickbooks.
• Enter invoices into our accounting systems (Quickbooks and Salesforce) and ensures timely processing for payment.
• Reconcile vendor statements and resolve discrepancies or outstanding issues.
• Prepare and process electronic payments, checks, and wire transfers.
• Maintain vendor records, including contact information and payment terms.
• Respond to vendor inquiries and resolve payment-related issues promptly.
• Accounts Receivable (A/R) Responsibilities
• Generate and distribute customer invoices accurately and timely on a daily basis.
• Monitor accounts receivable aging and follow up on overdue invoices.
• Communicate with customers regarding payment status, payment terms, and invoice disputes.
• Process customer payments, including checks, credit card payments, and electronic transfers.
• Reconcile customer accounts and apply payments to outstanding invoices.
• Investigate and resolve discrepancies in customer payments or billing issues.
• Prepare and send account statements and reminders to customers as needed.
• Cash Flow Management
• Monitor cash flow projections and assist in managing cash balances effectively.
• Coordinate with internal departments to ensure timely payment processing and collections.
• Identify opportunities to optimize cash flow, such as early payment discounts or delayed collections.
• Provide regular updates and reports on cash flow status and receivables aging.
• Financial Reporting and Analysis
• Prepares monthly, quarterly, and annual financial reports related to the business.
• Analyze A/P and A/R trends, variances, and performance metrics to identify opportunities for improvement.
• Collaborate with corporate finance and accounting teams to support budgeting, forecasting, and financial planning activities.
• Process Improvement and Efficiency
• Identify areas for improvement and automation within the accounts payable and accounts receivable functions.
• Implement best practices and procedures to streamline workflows, reduce errors, and enhance efficiency.
• Participate in system upgrades or implementations to improve A/P and A/R processes and functionality.
• Stakeholder Communication and Relationship Management
• Build and maintain positive relationships with vendors, customers, and internal stakeholders.
• Collaborate with cross-functional teams, including finance, procurement, and sales, to address issues and improve processes.
• Provide excellent customer service and support to internal and external stakeholders regarding A/P and A/R inquiries.
• Processing payroll thru ADP
• Onboarding new hires
• Terminations
• HR related duties

The role requires a combination of technical expertise, attention to detail, customer service skills, and the ability to manage multiple tasks efficiently to support the financial operations of an organization.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum 3 years* of experience in accounting
• QuickBooks experience required, and Salesforce a plus
• Experience in processing payroll- ADP a plus
• HR experience a plus
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to interact professionally with vendors, customers, and colleagues.
• Analytical mindset and problem-solving abilities to resolve discrepancies and improve processes.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in a customer service or client facing role, and/or public accounting, consulting or advisory roles is advantageous.

Background and drug test required

Job Type: Full-time

Pay: $67,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 3 years

Work Location: In person