Function:
Under the direct supervision of the Executive Administrative Assistant represents the agency in a professional manner; operates telephone; receives visitors to the agency; and provides a variety of clerical services to assist in the office operations.
Capabilities required:
The incumbent must possess skill and understanding in dealing with telephone contacts and interpersonal relationships with staff members, clients, and the public; must possess basic typing, Microsoft Office and clerical skills; and the ability to affirm the philosophies, policies, goals, and heritage of the agency, together with the ability to apply these philosophies and goals constructively in the performance of duties.
Typical Duties:
Greets and responds to all who visit the New Britain Campus Main Building, including staff members, clients and their families, and the public.
Provides typing and clerical services as assigned by supervisor.
Maintains cleanliness and organization in the reception area.
Responsible for opening and closing the Main Building (e.g., locking and unlocking front doors).
Sorts and distributes incoming mail and inter-departmental mail and packages. Calls/emails appropriate employees to pick up packages in a timely manner.
Updates the agency intranet bulletin as necessary.
Maintains intranet Conference Room Calendar and coordinates housekeeping services for external groups.
Maintains office equipment (e.g., copy machine).
Orders office supplies as needed.
Maintains inventory and orders supplies for the Service Center.
Updates phone lists and distributes bimonthly.
Assists supervisor with management of medical records. Maintains confidentiality of medical records.
Receives and notifies staff of subpoenas in a timely manner. Maintains confidentiality of subpoenas.
Handles vehicle sign outs.
Assists and provides coverage for the Nexus Conference Center.
Education/Experience requirements:
High School diploma required and 1-2 years’ clerical experience and Spanish-English bilingual preferred.
8am-4pm
40 hours a week