JOB POSTING FOR LEWIS & CLARK COUNTY

Position Title: Administrative Assistant I – Part-time

Organization: Lewis and Clark County, Public Works

Pay Rate: $17.49 per hour to $18.52 per hour

Position Type/Status: Permanent, Part-time, Non-Exempt

Lewis and Clark County is hiring for a Part-time Administrative Assistant I. Under general supervision of the Assistant Public Works Director, this position performs office support duties for the Public Works Department.

This position is part time, .75 FTE and the schedule will be Monday – Thursday, 8:30am to 4:00 PM with an hour lunch and then Friday 8:30am to 12:30pm.

Who We Are

Public Works Administration oversees the administration and financial operations of all programs, services, and projects of the Lewis and Clark County Public Works Department.

Benefits

Lewis and Clark County offers a competitive benefits package!

Includes:

• Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage.Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees.

High Deductible Health Plan – cost for employee is $0 per month and a additional $1200 per year to a Health Savings Account for full time employees.

• PureView Health Center – preferred clinic provider and no cost to the employee and his/her dependents
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee.
• Wellness Screening Incentive
• Gym Membership Reimbursement
• Voluntary Supplemental Life Insurance
• Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!https://fed-pro.org/public-service/

Other Benefits

Includes:

• Working in a fast-paced environment
• Opportunity to serve on a variety of different committees
• Professional development and training opportunities
• Cost of living increases
• Market adjustments
• Step based wage increases
• 4 weeks paid parental leave
• Longevity pay

Application Instructions - Required Materials
Applications for this position are accepted online only through our career portal https://www.lccountymt.gov/hr/jobs.html.

The following items are required along with the on-line application:

• Resume
• Cover letter

Duties

• Performs administrative support duties including opening and distributing mail; composing letters, memos, and reports, and maintaining files;
• Performs research and provides financial and statistical information to management for specific projects;
• Performs cash receipting and posting payments to accounts;
• Communicates information about a wide variety of Public Works’ programs and policies to the public, vendors, and government agencies in a tactful, patient, and pleasant manner;
• Records and transcribes meeting minutes;
• Sets up and maintains paper and electronic filing systems;
• Drafts and distributes public service announcements;
• Data entry into several Public Works databases;
• Forwards complaints, dead animal pick-up requests road related emergencies and other right of way issues to appropriate staff member;
• Issues overweight permits;
• Edits, updates and publishes on Public Works web page;
• May review work done by others to check for correct spelling and grammar;
• Performs other duties as assigned.

Examples of Knowledge

• Knowledge of Lewis and Clark County policies and procedures;
• Public Works Department policies and procedures;
• Data entry methods and practices;
• Procurement practices;
• Modern office methods and procedures, including filing, indexing procedures, and computer usage
• Business English and grammar;
• Web publishing;
• Multiline phone system operation.

Examples of Skills & Abilities

• Skill in organizing resources and establishing priorities;
• Ability to use common office machines;
• Operate computer and applicable software (Windows, MS Office, GroupWise, fleet management and PubWorks);
• Maintain files and process paperwork according to prescribed standards;
• Compile, verify and code data according to prescribed standards;
• Develop work processes, specific goals, and work plans to accomplish work as assigned;
• Understand and follow oral and /or written policies, procedures, and instructions;
• Communicate effectively verbally and in writing;
• Establish and maintain effective relationships with superiors, staff, and customers.

Qualifications

The knowledge, skills, and abilities are acquired through a combination of education and experience equivalent to a High School diploma and one (1) year experience office support experience. Associates degree in Business or Office Technology and related office experience preferred. Other combinations of education and experience may be considered.

Special Requirements

Must have a valid driver’s license.

Physical Demands

Duties are generally performed in an office setting where hazards and discomforts are controlled and modifiable. Position requires knowledge and use of typical office equipment including telephone and personal computer. Must be able to move or lift materials weighing up to 30 pounds. Position requires regular contact with fellow employees and citizens.

For questions on this position or on the application process, please call (406) 447-8316.

Disclaimer: Equal Opportunity Employer

Job Type: Part-time

Pay: $17.49 - $18.52 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Helena, MT 59602: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location