Title: Administrative Assistant- 14271287- 12 / 14271286-3

Location: 3300 AIRPORT DRIVE ROCKFORD IL 61109
Duration: 12 months contracts

Timings: 10:30pm to 3:30am (Mon-Thur)

Pay Rate: 20.17 hourly on W2

Additional Job Details: Responsible for driving passenger vans on UPS ramp to service multiple aircraft for flight (including delivering paperwork, servicing meals for flight crew, etc). Shuttle flight crew members from aircraft to building / guard shack.

The Scale house AOT position is mainly outdoors within a garage like structure. You will be weighing air containers, ensuring accurate documentation. Other tasks will be tracking containers to ensure all have entered the building and filling coolers. The duties are not limited to these tasks.

Job Duties and Responsibilities:

Job Duties - Some Examples of the job duties may include:

• Planning and coordinating meeting arrangements including travel and lodging.

• Calendar management of meetings and details for events and/or meetings for managers and/or for department.

• Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.

• Composing and producing documents, maintaining relevant databases and related records.

• Updating and maintaining departmental websites.

• Researching, analyzing and summarizing data for reports independently.

• Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.

• Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.

• Communicating effectively, screening and prioritizing incoming calls.

• Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.

• Problem solving routine problems and communications where the response is based on existing procedures;

• Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.

• Typing and proofreading documents produced by others.

• Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.

• Being exposed to confidential information and handling confidential matters.

Job Requirements:

• High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.

• Excellent listening, oral, verbal and written communication skills required.

• Ability to exercise discretion and independent judgment within understood policies and procedures preferred.

• Experience with standard report generation; office administrative practices and procedures required.

• Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position

Job Type: Contract

Pay: $20.00 - $20.17 per hour

Expected hours: 20 per week

Schedule:

• Overnight shift

Application Question(s):

• Will you be comfortable with driving passenger vans on UPS ramp to service multiple aircraft for flight (including delivering paperwork, servicing meals for flight crew, etc). Shuttle flight crew members from aircraft to building / guard shack?
• Will you be comfortable with working outdoors within a garage like structure. You will be weighing air containers, ensuring accurate documentation. Other tasks will be tracking containers to ensure all have entered the building and filling coolers. The duties are not limited to these tasks.
• Do you have 1-2 years of clerical/ admin experience ?
• Are you comfortable working part time in night shift from 10:30 pm -3:30 am - Mon-Thur?
• Will you be able to clear last 7 years of criminal background check, 01 - STA, 02 - Fingerprinting screenings?
• How far do you live from 3300 AIRPORT DRIVE ROCKFORD IL 61109?
• Do you have your own vehicle for commute?
• What is your best email and contact number to reach you?
• Are you currently working anywhere? and how soon can you join?
• Have you read the job description and comfortable with that?
• Please make sure to answer all above questions in order to receive a call from us.
• We need 8 people for this role, if you know someone, please write their name and contact number as reference we will reach them too or ask them to apply here.

Experience:

• Warehouse: 5 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person