Are you eager to have an impactful, engaging job managing key office responsibilities for a GREAT, growing team, but need some flexibility at this season of your life? Do you have a background or history in accounting, bookkeeping and general business administration? Are you extremely well-organized in everything you do?

At the core of Kayo’s success lies the crucial role of our Part-Time Office Manager / Bookkeeper. You will assist in shaping and upholding the business infrastructure fostering team collaboration. This multifaceted role encompasses responsibilities such as managing accounts receivable, accounts payable, and office operations. If you are detail-oriented, organized, and thrive in a fast-paced environment, we would love to have you on board!

CULTURAL FIT:

The ideal candidate will embody our core values: Humble, Hungry, People Smart, and Tolerant. Our ideal Office Manager / Bookkeeper is:

● Attention to Detail: Must have fanatical attention to detail and strong organizational skills. Small things are the big things. Good is the enemy of great.

● Reliability – You take extreme ownership of your work and do what you say you are going to do.

● Financial Acumen – You are very comfortable working with numbers.

● People Smart – You have a high EQ and the ability to build meaningful interpersonal relationships with team members, customers, and other key stakeholders.

● Tenacity – You finish what you start.

● Reliable – You have fanatical attention to detail, and your work is accurate and reliable.

● Highly Adaptable – Working in a small-business, entrepreneurial environment appeals to you.You excel in anticipating business trends and can pivot quickly. Being a flexible, nimble team member is crucial to what you do.

● An Over-Communicator– You are a clear and concise communicator and align teams with company objectives. You’re not afraid to hold other team members accountable for their commitments. You can articulate ideas, provide direction, and influence the team toward a common vision.

● Problem Solver: You are a problem solver. You also have the capacity to analyze complex situations, come to the table with solutions, and make informed decisions that align with company goals.

● Discretion: You are discreet and able to handle confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Administration

-Managing day-to-day office operations, serving as the building liaison, and providing a welcoming environment for employees and guests.

-Organizing internal meetings and office celebrations, including catering arrangements and vendor management.

-Handling hardware and software setup and maintenance.

-Leading the purchasing process, overseeing office supply orders, and managing inventory.

Finance Support

-Collaborating with the bookkeeper to maintain accurate transaction records.

-Preparing invoices and overseeing the accounts receivable process and reporting.

-Assisting Bookkeeper with accounts payable and ensuring timely execution.

-Handling employee expense reimbursement.

-Ensuring accurate intern timesheets completed.

-Overseeing and facilitating the vendor contract process.

-Performing data entry for budget updates.

Project Management and Administrative Support

-Take on special projects in support of leadership team members as needed.

-Managing communications and handling routine inquiries, prioritizing messages for their attention.

-Managing the Team’s calendar, appointments, and tasks effectively.

-Coordinating travel arrangements for the Team, including itineraries and documents.

-Taking meeting notes, track action items, and ensure Team readiness.

-Arranging internal and external meetings.

-Updating Weekly Scorecards.

-Maintaining confidentiality and data security with sensitive information handling.

-Assisting with project tasks: research, data analysis, and presentation prep.

Other duties may be assigned as needed.

SKILLS

-Associate degree in business administration, or a related field (or equivalent work experience)

-3 years of experience in Office Management/Business Administrative (or equivalent experience)

-1 years of experience in Finance, Accounting, and/or Bookkeeping

-Proven ability to be an effective Project Manager

-Mastery of Excel and Microsoft Office Suite

-Proficiency or capable to learn quickly Accounts Receivable and Accounts Payable

PREFERRED SKILLS

• 3 years’ experience in Finance, Accounting, and/or Bookkeeping

Proficiency in:

• QuickBooks
• DocuSign
• Rippling (or comparable HR Management systems)
• Monday.com (or Comparable Project Management Systems)

We are committed to being an equal opportunity employer

Job Type: Part-time

Pay: $28.00 - $32.00 per hour

Expected hours: 24 per week

Experience level:

• 3 years

Experience:

• Bookkeeping: 3 years (Preferred)

Ability to Commute:

• Charlottesville, VA 22903 (Required)

Work Location: Hybrid remote in Charlottesville, VA 22903