Overview:

We are seeking an experienced Office Manager to join our team. The ideal candidate will be a detail-oriented professional with expertise in various office management tasks and possess strong organizational skills.

Responsibilities:

• Employee will be responsible for the day to day operations of the medical practice.
• Employee will be responsible for supervising and ensuring the adherence of Happy Kids Pediatric/Feliz Care Centers culture, policies, procedures and standards.
• Employee will be responsible for ensuring that staff is implementing the proper workflows for but not limited to the following task.
• Quality Assurance,
• Customer Service,
• Registration,
• Financial Counseling
• Productivity
• Data Entry
• Record Retention
• Charting
• Billing and Collections
• Cash Posting
• Maintenance of Facility
• Employee will be responsible for holding staff accountable for productivity, efficient workflow, measuring indicators, and analyzing processes to improve practice performance.
• Assist in the recruitment, onboarding, performance evaluations and offboarding process of staff to build and maintain a high-performing team.
• Employee will be responsible for managing and monitoring inventory, ordering and control of all medication supplies, adn equipment for the office.
• Employee will be responsible for compliance with HIPAA, OSHA, Labor laws, and confidentiality policies when working with staff and patients.
• Employee is expected to attend internal and external meetings and conferences on a regular basis
• Employee will be expected to evaluate and analyze data to monitor growth and productivity
• Employee will be expected to provide recommendations and develop new policies, and procedures to improve services and productivity
• Employee will be responsible for overseeing the clinic flow and maintain an efficient and qualitative patient visit with the best experience possible for the patients.
• Employee will be responsible to report any issues to their direct Supervisor. If Supervisor is unavailable they will need to report directly to Human Resources.
• Other task pertaining to the position and need of the office.

Requirements:

• Proven experience as an Office Manager or similar administrative role
• Strong organizational skills with the ability to multitask
• Knowledge of event planning and coordination
• Excellent communication and interpersonal abilities
• Ability to effectively manage time and prioritize tasks
• Demonstrated expertise in vendor management and negotiation

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday

Work Location: In person