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Systemic Change Resource Manager

Camp ELSO

Portland, OR | Full Time

$90k-121k (estimate)

Just Posted

Wayfinders Summer Camp Chef

Camp ELSO

Portland, OR | Full Time

$33k-43k (estimate)

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Wayfinders Summer Camp Chef

Camp ELSO

Portland, OR | Full Time

$33k-43k (estimate)

2 Weeks Ago

Systemic Change Resource Manager

Camp ELSO Portland, OR

$90k-121k (estimate)

Full Time Just Posted

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Camp ELSO is Hiring a Systemic Change Resource Manager Near Portland, OR

Benefits:

401(k) matching
Company parties
Competitive salary
Flexible schedule
Opportunity for advancement
Parental leave

POSITION DETAILS

Hourly Rate: $85,000 - $90,000

Hours: Full Time - 40 hr/ week

Expected Start Date: 08/05/2024

Location: Portland-Vancouver preferred

Reports to: Head of Operations

Created in 2015 by two Black women, ELSO Inc. provides culturally relevant education and leadership development opportunities that invite Youth of Color to Experience Life Science Outdoors (ELSO). Our mission is to teach and frame science and nature-based education through a lens that centers and elevates the stories, ways of knowing, individual needs, and lived experiences of Black and Brown communities. ELSO seeks to reduce the achievement gap in STEAMED (Science, Technology, Engineering, Arts, Math, Environment, Design) education and professions while creating a sense of belonging for Black and Brown people in the natural and built environments. ELSO uses a multi-cultural approach to STEAMED education that is rooted in environmental justice and cultural history. We are demonstrating a model for STEAMED education led by People of Color.

POSITION OVERVIEW

ELSO Inc is hiring a Systemic Change Resource Manager to provide resource allocation and tracking of internal projects relating to outdoor learning, workforce development, climate resilience and environmental justice. The role of the Systemic Change Resource Manager is to ensure expenses tie to project highlights, milestones, and experiences of the organization and partners. This position is a single point of contact for distribution of funding to frontline community based organizations that ELSO Inc is in partnership with. For government funded projects, the role manages the submission of advance requests, closely analyzes each receipt, prepares conditional award reimbursement requests, and represents the perspective of partners and interns in collaborative meetings with Accounting, accounts payable and Head of Operations. For our established programs, the Systemic Change Resource Manager intuitively prepares proposed budgets to fill areas of greatest need accompanying funding requests.

To balance proposed budgets with the areas of greatest need the ideal candidate will need to go to programming and outreach events, understand our work ethos and impact, be at minimum an Intermediate skill level Quickbooks user, know how to independently run and analyze Budget versus Actuals reports and be a helpful addition to the programming team. The ideal candidate is courteous, prompt, detail oriented, intellectually curious and is passionate about ELSO Inc’s mission.

ESSENTIAL DUTIES

Systemic Change Ethos (20%)

Be in community with the internal programming team and project collaborators.

Learn and become a steward of ELSO Inc’s mission, vision, values and program framework
Be a resource for systems set up, best practice optimization, and staff education
Identify opportunities to patronize mission aligned vendors for supply purchases
Periodically attend project, program and partner events
Support and assist partners to ensure a positive compensation experience
Prepare for and help ensure this frontline community based organization will successfully pass A-133 audit

Pre award / financial analyst (15%)

Collaborate with grant writers for pre-submission budget preparation and contracts.

Prepare budgets and budget justifications for grant writers and others
Administer, review, and negotiate award terms and conditions associated with grant applications and Request for Proposal processes
Shepherd the application for adjustment from the de minimis rate

Post award / Grant Administrator (65%)

Collaborate with the Special Operations team for post-submission document tracking, reporting, and line items spending.

Work with vendor and collaborator administrators to ensure federal policies are followed and monitor for compliance
Create and monitor spending / budget v actuals reports
Track expenditures in relationship to program deliverables
Track receipts, paid invoices; serving as lead on any internal approvals processes
Provide guidance and advise staff on all aspects of grant and contract management
Respond to and consult with the Special Ops team for deadlines on reports, special terms and conditions, budgetary issues, and invoicing
Prepare and submit federal reimbursement requests in order to balance spending needs with cash flow
Track and review supporting documentation and ensure compliance with relevant CFRs
Responsible for regular review and maintenance of accounts payable entries relating to the grants
Gather partner payment requests and coordinate with Accountant and Head of Operations to produce timely, intuitive payment schedule

REPORTS

No direct reports or supervisory capacity written into this role.

REQUIRED QUALIFICATIONS

Ability to read, interpret and implement requirements on federal grants
Bachelor’s Degree
Grants administration 4 years (federal preferred)
5 years experience working in Quickbooks
Must be able to pass a background check and have clean driving record for 1 year prior to application
Proficient in Quickbooks, Google Sheets