scanners

BASIC OBJECTIVES

This is responsible and varied general clerical and secretarial work assisting with the day-to-day administrative support activities of the school. The work normally involves a wide variety of clerical, office management and pupil personnel service tasks requiring considerable knowledge of school operations and support services. The work is performed under the general direction of administration.

JOB TASKS/RESPONSIBILITIES

1. Maintains attendance records of students in ASPEN/DISIS, initiates, and updates daily students’ attendance records, makes daily tardy and early dismissal corrections in ASPEN/DISIS, and notifies parents whenever a student is absent.

2. Prepares summary attendance sheets, performs, and maintains accurate data collection and preparation of FTE attendance reporting.

3. Assists in assigning classes, prepares, and transmits student records as requested and updates as applicable; registers and withdraws students.

4. Types of forms, memoranda, announcements, and business correspondence.

5. Responds to inquiries from parents and students regarding attendance, registration requirements and procedures, etc.

6. Handles office correspondence, receives, and routes telephone calls, maintains office records management system.

7. Assigned to check immunization status of students, handle routine student accident reports, and student emergency contact cards and process applications for the free or reduced-cost lunch program.

8. Assists administration and other staff with office activities and may act as Principal's Secretary during the absence of same.

9. Solicits three bids from vendors to determine the lowest cost before purchasing any
necessary material, service, or equipment for the school with prior approval from
the principal. Prepare purchase orders and maintain accurate log of all purchase
orders issued.

10. Collect, counts, record, and deposits monies collected from clubs, classes,
yearbooks, pictures, athletics events, vending, field trips, and other school
activities.

11. Maintains updated and accurate records of the school financial transactions,
deposits, and investments; post transactions to a database system, reviews all
invoices and prepares requests for payments to vendors.

12. Responds to inquiries from the administration and staff regarding the status of
accounts, discrepancies, and other matters related to financial policy and
procedures.

13. Functions as liaison between school and administrative support offices on
matters relating to accounting, traveling reimbursement, purchasing, and financial
management.

14. Ordering supplies with the principal’s approval.

15. Operates a variety of standard business and office machines and
equipment including word processors, scanners, copiers, fax
machines and computer terminal.

16. Performs related work as required or as assigned.

PHYSICAL REQUIREMENTS

This is light work which requires the following physical activities: twisting, reaching, sitting, standing, walking, lifting, climbing, finger dexterity, grasping, talking, hearing and visual acuity. Work is performed primarily indoors.

MINIMUM QUALIFICATION REQUIREMENTS

1. Graduation from high school or an equivalent recognized certificate.

2. Two years secretarial or clerical experience.

3. Knowledge of student registration and attendance policies, practices and
procedures preferred.

4. Ability to operate automated office equipment.

5. Must demonstrate competency in Microsoft Office computer applications.

Job Types: Full-time, Contract

Pay: $35,421.84 - $42,658.55 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Hialeah, FL 33016: Relocate before starting work (Required)

Work Location: In person