Grant Management Coordinator

Compensation: $75,000 - $85,000
Hours: 40 hours per week including some weekend and evening hours.
FLSA Status: Exempt
Location: In-office
Reports to: Administrative Director
Deadline: Until position has been filled
Posting: August 2023

About Asian Pacific Islander Legal Outreach and Grant Data Management

API Legal Outreach is the largest social justice legal organization focused on the Asian/Pacific Islander, Latinx,
and immigrant communities of the Greater Bay Area and the Central Valley. A growing community-based
organization founded in 1975, our mission is to provide culturally competent and linguistically appropriate
direct services to the most marginalized segments of our community including low-income women, seniors,
immigrants, and youth. With offices in Oakland and San Francisco, our work is focused in the areas of
Gender-based Violence, Immigration and Immigrant Rights, Disability Rights, Senior Law and Elder Abuse,
Anti-Human Trafficking, Youth Violence Prevention, Anti API Hate Violence, the preservation of affordable
housing and small businesses, and other social justice issues.

Position Overview

Reporting to the Administrative Director, the Grant Management Coordinator at API Legal Outreach
plays a critical leadership role in managing the grant reporting, contract compliance, grant implementation
and guiding its legal operations. Candidates must be committed to social justice, and have expertise in relevant
courtroom procedures, case management, and training. This role involves interaction with a variety of
stakeholders, representation of the organization in diverse settings, and contribution to administrative and
fundraising efforts.

Key Responsibilities:

Grant Reporting and Coordination (35%):

• Coordinate the drafting and submission of all reports and other data required by funders, including

public entities and charitable foundations.

Database Development and Maintenance (15%):

• Assist with the development, design, and maintenance of databases for service reporting, billing/invoice

preparation, and donor solicitation.

Data Analysis and Grant Integration (15%):

• Analyze service data and grant deliverables.
• Coordinate with APILO departments for integration of grant activities into systems and programs to

ensure grant agreement fulfillment and accurate billing/invoice preparation.

Stakeholder Relations (10%):
Represent APILO and maintain positive relations with existing funders, sponsors, public officials, and

volunteers.

Fundraising Assistance (10%):

• Assist with fundraising work including grant applications, donation solicitation, and events.

Miscellaneous Of ice Duties (5%):

• Perform other office-related duties as necessary.

Training and Supervision (10%):

• Train and supervise the Grants Management Associate to assist in the above duties.

Minimum Qualifications:

• Data management and analytical skills
• Written and oral communication skills

Demonstrated commitment to social justice through work for disadvantaged communities of color
Highly motivated, detail-oriented self-starter able to work independently and as part of a team
Proficiency with PC and database systems (Word, Excel, Abacus, and/or Salesforce) Demonstrated
ability to work well under pressure, to prioritize responsibilities, and to meet deadlines Ability to work
well in a team-oriented, multicultural work environment

• BA/BS degree
• Ability to speak an API language or Spanish is a plus

Preferred Qualifications:

• Five years of grant reporting and integration experience, supervisorial experience; database

development and analysis, and non-profit services experience.

• Experience with stakeholder relations and fundraising.
• Experience with Abacus and/or Salesforce, Word, Excel.

To Apply:
Please Email a cover letter and resume with three professional references to jobs@apilegaloutreach.org. In the
subject line, please write Grant Management Coordinator. In your cover letter, please address the following
question: What about our mission inspires you?

Asian Pacific Islander Legal Outreach is an equal opportunity employer, committed to affirmative action.
We strongly encourage applications from women, people of color, LGBTQ individuals, immigrants, and

individuals with arrest or conviction records.