The job of student support clerk is done for the purposes of providing secretarial and administrative support to assigned administrative personnel; coordinating and monitoring special education records, files, meetings, testing, activities, and reporting; and providing information, recommendations, and/or direction as may be requested by the assigned administrator.

Job Responsibilities

• Maintains a digital and paper-based calendar of all department activities and required meetings.
• Facilitate and proctor student testing and evaluations.
• Maintains all special education program records in compliance with state and federal guidelines and district policies.
• Maintains accurate and complete caseload files, track deadlines for IEPs, and notify staff in advance of deadlines.
• Maintains the inventory of all department instructional supplies and student assistive equipment.
• Maintains due process paperwork, timelines, and required staff information.
• Assists with coordination of student transportation needs for the school year, afterschool programs, weekend programs, and extended year.
• Assists with the organization of annual parent/guardian meetings and presentations. Prepare, copy and distribute all necessary paperwork to facilitate IEP meetings.
• Assist with annual transition IEPs and the transfer of files from feeder schools and new students.
• Assists with DESE reporting and data collection requirements.
• Assists with state assessment administration as needed.
• Processes submitted IEPs, review for accuracy and compliance including verification of service and required signatures.
• Supports in special education projects including coordinating and managing events as requested, i.e. MassPAC.
• Knowledge of computer operation, informational systems, and specialized programs used in recording and maintaining district, student, or financial information and records.