Beaumont Independent School District

Job Description

PRIMARY PURPOSE:

Under the supervision of the Student Services Department, perform a variety of duties in support of the McKinney-Vento Assistance Program; compile, assemble, distribute, collect, and process various forms, documents, applications, and supplies. Assist families and students experiencing temporary loss of housing with school registration, connecting with community resources and agencies, completing essential paperwork, and other duties.

QUALIFICATIONS:

Education/Certification:

• High School Diploma or GED Certificate (recognized by the TEA or other official accrediting agency).
• Candidate must have satisfactory outcome of fingerprinting background check.

Special Knowledge/Skills:

• Maintain a high level of integrity and confidentiality regarding student records.
• Must be self-motivated and possess the ability to multi-task and effectively manage multiple priorities and deadlines.
• Demonstrate strong organizational, communication and interpersonal skills with the ability to work collaboratively with parents, students, school officials and as a team member.
• Ability to implement oral and written instructions with minimal supervision.
• Bilingual abilities are a plus; able to read, write and speak Business Spanish proficiently.

Experience:

• Prefer previous experience with the TEAMS student software system and other student related applications.
• Special knowledge of school operations, the McKinney-Vento Act, PEIMS data standards, and FERPA guidelines.

MAJOR RESPONSIBILITIES AND DUTIES:
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

• Perform a variety of clerical duties in support of the district’s McKinney-Vento Assistance Program; provide general support in meeting needs of students experiencing homelessness.
• Assist in acquiring and assembling materials for various projects; prepare and distribute a variety of correspondence and informational materials related to the McKinney-Vento Assistance Program.
• Provide general communication and services in support of the McKinney-Vento Assistance Program; initiate, receive and route telephone calls; take and relay messages; provide general information concerning programs, services, policies, and procedures.
• Assist in arranging and conducting special events, for the McKinney-Vento Assistance Program; notify participants of related schedules, locations, and information.
• Compile and verify a variety of data, paperwork and information pertaining to BISD McKinney-Vento Assistance Program.
• Input various data into an assigned computer system as required; maintain automated records and files; generate computerized lists and reports as directed.
• Collaborate with campuses and community agencies to coordinate the acquisition and/or delivery of designated supplies. Monitor McKinney-Vento supplies, inventory, and check-in items as appropriate.
• Communicate with Transportation, families, and other individuals to communicate updates and changes to bus routes for specific McKinney-Vento eligible students.
• Assist with District Registration for McKinney Vento families. Maintains methods and documentation for tracking the number and location of highly mobile/homeless students.
• Ensures public notice of educational rights of homeless children and youth, under the McKinney-Vento Education Act, is disseminated in locations frequented by parents or guardians, children, youth, and unaccompanied youth including schools, shelters, public libraries, housing complexes, etc., in a manner understandable to families.
• Perform related duties as assigned by the Administrator to meet the particular needs of the program/department.

Other

• Comply with district policies, as well as state and federal laws and regulations.
• Exhibit the following core values: integrity, high expectations, commitment, respect, dedication to teamwork and passion for a student centered environment.
• Demonstrate ethical and professional behavior, including punctually, congeniality, dependability and efficiency in order to enhance school operations and the work environment.
• Participate in professional learning opportunities to increase skill and proficiency related to the work assignment.

SUPERVISORY RESPONSIBILITIES:

No supervisory duties.

EQUIPMENT USED:

• Personal computer, network computerized system, fax machine, copier, scanners, and any other equipment needed for work efficiency.

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. The employee must be able to push, pull, lift, and carry objects weighing up to 30 pounds. They may be required to bend at the waist, kneel or crouch for prolonged periods. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will, has limited physical labor, and may be exposed to outside weather conditions.

The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice.