The Program Assistant will provide administrative support to staff

support to the MSSP program staff. Working under the direct supervision of the

 Site Director, this position provides all necessary organizational support and is

responsible for a variety of other tasks.

This position reports to the office in Lynwood, California. Monday through Friday 8:30-5:00.

 RESPONSIBILITIES:

• Assist with the completion of filings for MSSP. 
• Provide assistance as needed with research for products and services.
• Greet and direct office visitors, respond to direct requests for information and/or forward messages to appropriate staff. Make sure the office is kept in orderly and clean fashion.
• Staff liaison for care coordination and service arrangements.
• Maintain master calendar of in-house meetings.
• General office duties such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, faxing, etc.
• Coordinate materials for meetings and training sessions.
• Receive and distribute all incoming MSSP mail and coordinates outgoing mail including courier services.
• Assist in preparation of materials for Director.
• Lead person in providing support of mailings or coordinating bulk mailing processes for MSSP.
• Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)
• Provide administrative support to staff for copying, faxing and large-scale mailings.
• Maintenance of library and classification and filing of new items.
• Responding to MSSP staff requests for administrative support as needed.
• Process all intakes, referral and inquiry calls related to MSSP and community services.
• Maintain log of client intakes and waiting list.
• Handle other assignments given by the Site Director; provide assistance to other MSSP staff as time permits and priorities required.

• Minimum of one year office administrative support experience is preferred. 
• High school graduate or equivalent. Some college preferred. 
• Excellent organizational skills (oral and written) and the ability to excel at details, and multi-tasking.
• Must have some experience and skilled in the use of software programs such as MS Word, ACCESS, PowerPoint, and Excel. 

Partners in Care Foundation is an equal opportunity employer. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment which is free of harassment, discrimination, or retaliation because of age, race (including hair texture and protective hairstyles, such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation, pregnancy (including childbirth, lactation/breastfeeding, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics, as well as those of family members), veteran status, uniformed service member status, gender, gender identity, gender expression, transgender status, arrest or conviction record, domestic violence victim status, credit history, unemployment status, caregiver status, sexual and reproductive health decisions, salary history or any other status protected by federal, state, or local laws. All qualified applicants will receive consideration for employment and reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the position.