What are the responsibilities and job description for the Operations Coordinator position at Zachary Piper Solutions?
Zachary Piper Solutions is seeking an Operations Coordinator to support a federal partner within the Defense Health Agency. This position is onsite in Silver Spring, MD. The Operations Coordinator will provide comprehensive administrative and operational support to a team of scientific professionals, ensuring efficient workflows and coordination for senior-level military health leaders.
Responsibilities of the Operations Coordinator include:
Sr. Operations Coordinator, Operations Coordinator, Defense Health Agency, AFHSD, Armed Forces Health Surveillance Division, administrative management, administrative support, project coordination, meeting coordination, agenda preparation, meeting minutes, document repository, data analysis, process improvement, workflow optimization, task management, visitor coordination, travel coordination, Defense Travel System, DTS, Microsoft Office Suite, memorandum preparation, report routing, OPSEC approval, calendar management, federal programs, DoD support, military health, public health, Navy, Army, Air Force, government contracting, cleared talent, Public Trust clearance, administrative expertise, operational support, program support, scientific professionals, presentation preparation, abstract submission, teleconference setup, web collaboration, document editing, spreadsheet preparation, special projects, business process reengineering, analytic skills, writing skills, verbal communication, time management, multitasking, attention to detail, flexibility, urgency, professional integrity, team collaboration, Silver Spring, MD, Maryland, Cherokee Federal, health surveillance, federal partner, national leader in secure systems, contract opportunity, administrative coordinator, government operations.
Responsibilities of the Operations Coordinator include:
- Serve as point of contact for weekly and ad hoc staff meetings, including scheduling, agenda preparation, and meeting minutes
- Manage special projects such as document repository evaluations, data analysis, and process improvement initiatives
- Assist staff with producing and routing presentations, abstracts, and reports through approval processes
- Prepare and edit memorandums, letters, and spreadsheets using appropriate formats
- Maintain branch calendars and advise on workflow improvements to enhance productivity
- Coordinate travel arrangements via Defense Travel System (DTS), including approvals, transportation, lodging, and payment vouchers
- Schedule visits and facilitate visitor coordination with relevant organizations and officials
- Support branch task management by distributing requests, collating responses, and preparing consolidated reports
- Bachelor’s Degree or Certified Administrative Professional
- 6–10 years of experience in administrative management
- Ability to obtain a Public Trust clearance
- Proficiency in Microsoft Office Suite and Defense Travel System
- Excellent analytical, writing, and verbal communication skills
- Strong attention to detail, time management, and ability to multitask in a fast-paced environment
- Salary Range: $80,000 - $90,000 depending on experience
- Comprehensive Benefits: Cigna Medical, Dental, Vision, 401K, PTO, Sick Leave if required by law, and Holidays
Sr. Operations Coordinator, Operations Coordinator, Defense Health Agency, AFHSD, Armed Forces Health Surveillance Division, administrative management, administrative support, project coordination, meeting coordination, agenda preparation, meeting minutes, document repository, data analysis, process improvement, workflow optimization, task management, visitor coordination, travel coordination, Defense Travel System, DTS, Microsoft Office Suite, memorandum preparation, report routing, OPSEC approval, calendar management, federal programs, DoD support, military health, public health, Navy, Army, Air Force, government contracting, cleared talent, Public Trust clearance, administrative expertise, operational support, program support, scientific professionals, presentation preparation, abstract submission, teleconference setup, web collaboration, document editing, spreadsheet preparation, special projects, business process reengineering, analytic skills, writing skills, verbal communication, time management, multitasking, attention to detail, flexibility, urgency, professional integrity, team collaboration, Silver Spring, MD, Maryland, Cherokee Federal, health surveillance, federal partner, national leader in secure systems, contract opportunity, administrative coordinator, government operations.
Salary : $80,000 - $90,000