What are the responsibilities and job description for the Assistant Center Director - Early Childhood position at YWCA Richmond?
Position Summary:
The Assistant Director supports the Center Director in the day-to-day operations. This position plays a key role in ensuring high-quality programming, smooth administrative operations, and strong relationships with families and staff. The Assistant Director acts as a liaison between the teaching team and Center Director and may serve as the acting Director in their absence.
Role & Responsibilities:
Enrollment
- Respond to inquiries from prospective families and guide them through the enrollment process as needed.
- Assist in maintaining the wait pool and enrollment documentation as needed.
- Conduct school tours as needed and support intake and enrollment processes
Licensing and Regulatory
- Assist in maintaining accurate and complete children's files to meet all licensing, funder, and accreditation standards.
- Maintain and update allergy/health condition lists and media permission documentation.
- Support the maintenance of daily attendance records and meal count data entry.
- Help ensure compliance with USDA/CACFP regulations during meal service.
- Support emergency preparedness including conducting and documenting drills.
- Accompany regulatory inspectors (e.g., DSS, health department) as needed and assist in follow-up actions.
- Track and maintain inventory to ensure smooth operations per licensing guidelines.
Family Engagement
- Collaborate with Center Director and teaching staff to coordinate family engagement events and communications.
- Support the Lead Teacher with Parent Teacher Conferences as needed.
- Maintain a welcoming, inclusive environment for all families.
Supervision
- Assist with onboarding and orientation of new staff.
- Provide firsthand support to classroom teachers, including coaching and day-to-day guidance. This may include leading a classroom in the absence of adequate staffing.
- Monitor staff attendance, assist with timesheet reviews, and provide input on performance evaluations.
- Collaborate with the Center Director and HR on professional development planning and staff recognition.
- Assist with day-to-day staff scheduling and coverage plans as needed.
Professionalism
- Demonstrates professionalism, engagement and kindness to all children and families regardless of race, religion, nationality, abilities, familial status or make-up, etc.
- Maintains a professional working atmosphere and confidentiality of information in relation to staff, children, families and co-workers.
- Serves on agency committees and community committees as assigned
- Must be able to commit to alignment with the agency’s mission and values.
- Performs other duties and responsibilities as assigned by the Director.
SUPERVISORY RESPONSIBILITES
Supervision of up to level 3 in collaboration with the Center Director.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
Minimum:
- Associate degree in Early Childhood Education (ECE) or related field
- 3 Years Experience working as a Lead Teacher in a preschool setting.
- Strong written, oral, and organizational skills
- Proficiency with standard office software and basic data entry.
Preferred:
- Bachelor’s degree in Early Childhood Education or related field
- Experience supervising or mentoring staff in an early childhood setting
- Familiarity with licensing regulations and/or accreditation processes
- Experience in basic office or school operations management.