Grants Controller

GRANTS CONTROLLER

JOB DESCRIPTION

Position Title: Grants Controller

Reports to: CFO

Classification: Salaried/Exempt

Summary/Objective

The Grants Controller position is responsible for performing various staff accountant functions as it relates to the grant process, ensuring the integrity of accounting information by recording, verifying, consolidating and entering transactions for billing. The Grants Controller will serve as a team leader in the Finance Department and will ensure the department creates accurate and timely financial records related to grants.

ESSENTIAL JOB DUTIES AND RESPONSIBLITIES:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Prepares monthly grant billings for all assigned grants.
• Prepares budget analysis and projections for cost-based grants and coordinates with the program director in meeting objectives for performance-based grants. Also ensure that the budget module is up to date and accurate.
• Responsible for the preparation and/or review of financial reports for submission to funding sources and to ensure financial compliance with terms of the grant.
• Maintains complete and accurate grant files and ensures financial system has the most up to date information.
• Reconciles receivables and income earned from public and private sources.
• Conduct and oversee monthly budget review to effectively manage the financial activities of each grant and ensure that all activities fall within the funder and agency guidelines.
• Reconciles and close grants on a timely basis.
• Responsible for the financial and account reconciliation including year-end audit work papers for YW properties.
• Trains and oversees program staff on proper coding of expenditures. 
• Assists in the training and orientation of other office staff and interns.
• Reconciles monthly rent and security deposits for all properties.
• Other duties as assigned.

PHYSICAL REQUIREMENTS/WORKING ENVIRONMENT:

• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• This is a full time position working 40 hours per week.  Days and hours of work are Monday through Friday 8:00 a.m. to 5:00 p.m. 
• No travel is expected for this position.

QUALIFICATIONS:

• Attention to detail and accuracy is important. Must become an expert at self-review to find mistakes before sending work to manager.
• Communicate effectively with manager and program directors the status of grants and other critical information especially during month-end and year end closings.
• Mastering time management; strong ability to prioritize and multitask.
• The ideal candidate will have a Bachelor’s degree in accounting or a related field is required.
• A minimum of 5-7 years accounting experience is required and at least 1 year of previous grant experience is preferred.
• Experience working in non-profit preferred.