What are the responsibilities and job description for the Administrative Assistant position at Youth and Family Advocates?
Position Summary:
This position will provide administrative support to the senior leadership team and will provide back-up support to the Executive Coordinator. This position will also be backup at the front desk. Administrative duties will include coordinating the front desk schedule, making travel arrangements, setting up meeting and event arrangements; preparing reports and completing other projects, high level assignments, or special assignments as assigned. This position will require strong computer skills, an ability to work independently on assignments, as well as the ability to work well under pressure by complying with time constraints and task completion deadlines.
Essential Functions:
- Have strong organizational skills with demonstrated ability to handle multiple tasks while maintaining composure under stress.
- Ability and authority to affect, interpret, or implement management policies or operating practices.
- Carries out delegated assignments in conducting the operations of the business.
- May conduct work that affects business operations to a substantial degree.
- Involved in planning short- or long-term business objectives.
- Ability to prioritize tasks based on time constraints.
- Ability to develop tracking systems to ensure compliance with deadlines.
- Requires verbal, written, and computer skills as well as the ability to maintain confidentiality.
- Ability to arrive/report to work on time and ready to work.
- Ability to work cooperatively in a group/team setting.
- Ability to work independently on assignments.
- Ability to show respect to others.
- Ability to take guidance and direction from supervisor.
- Ability to abide by core values and mission statement of the agency.
- Ability to adhere to stringent confidentiality.
- Proficiency in Microsoft Suites.
***THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALL DUTIES PERFORMED. EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB-RELATED MARGINAL DUTIES AS REQUIRED***
Education & Experience:
High school diploma or equivalent; AA degree or business school preferred; 5 years related work experience. Strong Microsoft Office Suite skills.
Physical Requirements:
Ability to sit for long periods of time; ability to bend, lift, and carry 25 pounds.
Salary : $14