Event Coordinator

Summary:

The Event Coordinator supports the planning and execution of events that align with company goals and strengthen brand engagement. This role assists with the logistics, communications, and coordination of internal and external events. This position offers hands-on experience in a fast-paced environment where attention to detail, collaboration, and organization are key to success.

Travel Requirements:

This specific team travels 3-5 days each month to both US and international locations. Candidates must be available for international travel.

Essential Functions

• Support the execution of company events, trade shows, conferences, and internal meetings

• Assist with logistics such as scheduling, vendor coordination, and materials preparation

• Help manage event timelines and task lists

• Coordinate event setup needs (AV, décor, signage, etc.) and assist with on-site execution

• Communicate with stakeholders, vendors, and attendees with professionalism and clarity

• Maintain event inventories, track budgets, and process vendor invoices

• Prepare post-event reports and help gather feedback for continuous improvement
• Provide photos, videos, basic editing for materials from or for events

Skills & Qualifications

• Strong attention to detail and ability to stay organized

• Effective communication skills (written and verbal)

• Ability to manage time and work on multiple tasks

• Proficiency in Microsoft Office (especially Excel, Word, and Outlook)

• Willingness to learn and grow within the event planning field

• Positive attitude and collaborative mindset

• Comfortable working some evenings or weekends when events are scheduled

Required Education and Experience

• High school diploma or equivalent

• 1 year of administrative, customer service, or support experience OR completion of coursework or internships related to event planning, hospitality, marketing, or communications

• A combination of education and experience will be considered

Preferred Education and Experience

• Associate or bachelor’s degree in Event Management, Hospitality, Marketing, or a related field

• Previous internship or hands-on experience assisting with events

• Familiarity with event registration tools or platforms (e.g., Eventbrite, Google Forms)

Supervisory Responsibility:

This job does not have supervisory responsibilities.

Work Environment:

This job operates in a professional office environment. The role routinely uses standard office equipment such as a laptop, desktop, smartphone, and photocopiers. The noise level in the work environment is usually moderate. Essential oils are worn and/or diffused in the work environment.

Position Type/Expected Hours of Work:

This position requires the incumbent to be physically present at the assigned worksite. The regular schedule is from 8 a.m. to 5 p.m., with an hour lunch, Monday through Friday. Occasional evening and weekend work may be required as job duties demand. Employees are also expected to work at least one non-convention farm event a year and to work at the annual company convention.

Exact hour requirements can be reasonably modified as necessary for the business needs by the employee’s manager.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Specific vision abilities of this job include close vision and the ability to adjust focus. The employee is required to type, file, and occasionally lift office supplies up to 20 pounds. The employee must be physically able to tolerate the scent of essential oils worn or diffused.

Equal Employment Opportunity:

Young Living is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status, and will not be discriminated against based on disability.

Sponsorship:

Young Living does not provide visa sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis.

Note:

This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.