What are the responsibilities and job description for the Event Coordinator position at Trove Brands?
Company Description
Trove Brands is a privately-held house of brands including BlenderBottle®, Owala®, EcoBrite™, Whiskware®, and Oath Nutrition under our Trove Nutrition subsidiary. Our patented and best-selling products are designed to simplify and improve everyday life with leading-edge innovation, incomparable quality, and aspirational style.
A career at Trove Brands is not about punching the clock. It’s about embracing exciting and fast-paced opportunities that sharpen your skills, drive innovation, and play an integral role in growing our global reach. Your work will not only impact the company, it will impact the lives of millions of people around the world. When you step up to a career at Trove, you step up to cutting-edge excellence. You sign up for bold action and invigorating synergy. You agree to face—and break through—new challenges every single day.
Job Description
Trove is seeking a detail-oriented, creative, strategic Events Coordinator to join our marketing team. This role supports external event planning, logistics, and on-site execution across multiple Trove brands—including Owala, BlenderBottle, Whiskware, and Oath Nutrition. Reporting to the Events Manager, the Events Coordinator will collaborate closely with cross-functional partners to build memorable event experiences that elevate our brands, drive product awareness, and support key launches and partnerships.
How You’ll Make an Impact
Every role at Trove Brands is critical to our successful functioning as a whole. Your specific responsibilities as a part of our team will include:
Planning & Logistics:
- Support all aspects of external event planning, logistics, and execution.
- Coordinate with third parties, internal brand teams (including BlenderBottle, Owala, and our sister company's brand, Oath Nutrition), and cross-departmental stakeholders (Facilities, Shipping, Ordering, Warehouse, Sales, and more).
- Research and secure needed permits.
- Own the planning and execution of local (within 3 hrs) events across all brands
Event Execution:
- Assist in on-site event execution, including consumer engagement and hands-on activation support.
- Support the set-up and load-out of events.
Relationship Management:
- Build and maintain strong working relationships with internal teams and departments.
- Support outreach and coordination for external partnerships.
- Contribute to post-event reports and ROI evaluations to support continuous improvement.
Strategic Planning & Execution:
- Coordinate planning meetings and assist in managing project workflows to keep initiatives on track.
- Research and recommend event opportunities tailored to each brand.
- Stay informed of industry trends, competitor activations, and relevant cultural moments to ensure our brands show up strategically.
- Support the creation and distribution of strategic event decks and planning materials.
Resource Management
- Lead the upkeep and scheduling of any event-based vehicles owned by Trove Brands
- Organizing, booking cleanings, securing permits for, and booking shipping of the Owala Van.
- Running point on future fleet builds.
- Order event supplies.
- Maintain inventory of event assets and ensure materials are properly stored, tracked, and replenished.
- Coordinate shipment of event materials, including samples, signage, kits, and equipment.
Please note, this position is designed to travel 50% of the time in and out of state. Candidates must be comfortable with—and enjoy—traveling frequently. Due to the physical nature of this role, applicants must be able to lift and carry up to 20 pounds as part of event setup and teardown activities.
Qualifications
What You’ll Bring to the Team
We seek employees who are adept at contributing their personal expertise to a collaborative work environment. For this role, we’re looking for someone with the following skills and experience:
- 1-3 years of proven work experience in event planning and management, preferably in a corporate environment.
- Strong project management skills with the ability to manage multiple priorities and deadlines simultaneously.
- Excellent communication and interpersonal skills, with a consumer-first mindset.
- Flexible and have the ability to problem-solve in high-pressure environments.
- Proven ability to work effectively independently and in a collaborative team environment.
- Bachelor's degree in Marketing, Experience Design, Event Management, or related field.
- Proficiency in using Canva and Microsoft Suite.
- An interest in engineering software/engraving is a plus.
- Experience coordinating shipping, transportation logistics, or vendor sourcing.
If you’re passionate about event experiences, thrive in fast-paced environments, and love pushing creative boundaries, we invite you to apply and help shape the future of events at Trove Brands.
Additional Information
Our culture is passionate, entrepreneurial, and energetic. We value innovation through collaboration. And while we work smart and hard, we also connect and celebrate with equal gusto. We host team-building activities, athletic events, and seasonal celebrations to foster community and reward accomplishments. Bottom line? You’ll love it here.
Among the many benefits our team members enjoy are:
- Comprehensive medical, dental, and vision care
- 401k package with employer matching
- Paid Time Off
- Maternity/Paternity leave
- Full indoor basketball/volleyball court
- Fully equipped fitness center (cardio, weights, functional fitness area, lockers and showers, etc.)
- Yoga studio
- Meditation/Nap room
- And much more!
Trove Brands is an equal opportunity employer.
Phone calls regarding this position are not accepted.
