Records Management Clerk - York County Sheriff's Office

We invite you to apply to join our team as a full-time (40 hours weekly), non-exempt Records Management Clerk with York County Sheriff's Office.  The purpose of this position is to maintain and ensure the security, confidentiality, and accuracy of all Sheriff's Office records, to retrieve records and information at the request of law enforcement personnel and the public, and to perform clerical and administrative work as required.

Projected Salary Range/Pay Grade 108: $17.80 - $21.36 per hour. Salary is determined based on qualifications.

Work Schedule and location:  Generally, the schedule is Monday - Friday 8 am - 5 pm. May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the operational needs.

Duties and Responsibilities:  

• Reviews incident reports submitted by deputies to ensure that quality control standards are met and to verify that such reports meet Uniform Crime Code (UCR)/FBI standards.   Communicates with deputies regarding changes, questions, or approval statuses related to submitted incident report.
• Enters warrants into YCSO database.  Files original warrants in appropriate locations.  Receives and processes detainer requests.  Ensures that served or recalled warrants are removed from or recorded as served or recalled, in all appropriate databases.  Processes extradition paperwork for Governor’s warrants when appropriate.  Assists with arranging transports required to be conducted by law enforcement officers. 
• Receives expungement orders and expunges records according to law. 
• Ensures that all electronically issued Uniform Traffic Tickets (UTTs) and warning tickets are entered in appropriate databases correctly.  Enters all handwritten UTTs and warning tickets into appropriate databases.   Monitors and investigates any rejections of UTTs and warning tickets.  Transmit all DMV records related to revoked and suspended licenses to the SCDMV.  Completes and transmits periodic reports.
• Receives, processes and tracks civil process legal documents. Generates weekly and monthly reports. Issues checks for judgements.
• Answers Sheriff’s Office phone lines.  Provides information to civilians and law enforcement personnel.  Routes callers to appropriate personnel.
• Performs related work as assigned.

Minimum Education and Experience:  

• Associate’s Degree preferred.
• Two (2) years of clerical or administrative support experience or an equivalent combination of education, training and experience.

Certifications and Licenses:  

• S.C. Notary Public. 
• Valid state driver’s license preferred.
• May require additional professional or technical certifications as deemed necessary by management.

Applicants with equivalent experience and/or education may be considered.

Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.  

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Nestled in the Piedmont region of South Carolina lies York County, South Carolina, home of the York County Sheriff's Office.  We are conveniently located less than half of one day's drive to the mountains or the coast.  Our population growth, which has been noted as explosive, has driven our economic growth due to our convenience to Charlotte, North Carolina which has the second largest banking industry in the United States along with additional factors.  As this growth continues, so must our agency grow with it.

We are in search of the right person to join our family. To be the "right" person you must be driven to a high level of professionalism and desire for self-improvement and renewed growth.

The York County Sheriff's Office is mandated by State Law to operate a Detention Facility along with having the responsibility to maintain law and order as is carried out by the Enforcement Division.  

The Enforcement Division is comprised of several differing divisions who are all supported by the Records Management Unit.  The divisions are:  Uniform Patrol, Administrative Services, Executive Services, Criminal Investigation, and Support Services. 

Within the Administrative Services Division, is the Records Management Unit. These Staff members have a multifaceted group of duties which include: Warrants Clerk, Front Desk staff, District Clerks, NCIC Clerks, and Civil Process Clerks.

Our Total Compensation Package:  

• Compensation – competitive market-rate pay, and negotiable based on qualifications.
• Comprehensive State Medical Insurance, Dental and Vision Insurance 
• Life Insurance
• Long-term disability
• Parental Leave
• Bereavement Leave
• Deferred Compensation 401K Plans
• Health Savings Account (HSA)
• Public Loan Forgiveness Program (Student Loan Forgiveness Program) 
• 11 Paid Holidays 3 Optional Holidays 
• Longevity Pay
• SC State Retirement Plan Pension 
• Paid Vacation and Sick Time
• Expanded Sick Bank
• Critical Care and Cancer Insurance
• Wellness Screenings
• Employee Assistance Programs 
• Professional Development / Trainings / Conferences

Americans with Disabilities Act Compliance: York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Standard Clauses:  May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Salary : $18 - $21