Executive Personal Assistant

We are seeking two highly skilled Personal/Executive Assistants to provide comprehensive support to a high-net-worth couple with a large family and multiple business ventures. This is a fast-paced, dynamic environment that requires exceptional organizational skills, discretion, and the ability to manage complex personal and professional responsibilities seamlessly.

The ideal candidates will act as the primary point of coordination between the principals, household staff, and business teams, ensuring smooth operations across all aspects of their lives.

Key Responsibilities

Personal Support

• Manage intricate family calendars, including school schedules, extracurricular activities, and family events.
• Coordinate with household staff (nannies, house manager, chefs, drivers) to ensure efficient daily operations.
• Arrange domestic and international travel, including flights, accommodations, itineraries, and special requests.
• Handle personal errands, reservations, and lifestyle management tasks.

Executive Support

• Provide administrative support for multiple businesses, including scheduling meetings, managing correspondence, and preparing documents.
• Liaise with company executives, vendors, and external partners on behalf of the principals.
• Assist with project coordination and ensure timely follow-up on action items.

Household & Event Coordination

• Organize family gatherings, holidays, and special events with attention to detail and discretion.
• Maintain household inventory and oversee vendor relationships.
• Ensure seamless communication between household and business operations.

Confidentiality & Professionalism

• Handle sensitive information with the highest level of confidentiality.
• Maintain professionalism in all interactions with family members, staff, and external contacts.

Qualifications

• 5 years' experience as a Personal Assistant, Executive Assistant, or similar role supporting high-net-worth individuals or complex households.
• Exceptional organizational and multitasking skills; ability to manage competing priorities.
• Strong communication skills (written and verbal).
• Tech-savvy: proficient in Microsoft Office Suite, Google Workspace, and scheduling tools.
• Ability to work flexible hours, including evenings and weekends as needed.
• High level of discretion and integrity.

Preferred Experience

• Background in luxury hospitality or private household management.
• Familiarity with family office operations or supporting executives with multiple businesses.
• Event planning experience and ability to manage large-scale logistics.

Key Attributes

• Highly adaptable and proactive.
• Strong problem-solving skills and ability to anticipate needs.
• Calm under pressure and thrives in a fast-paced environment.
• Professional demeanor and polished communication style.