What are the responsibilities and job description for the Administrative & Executive Personal Assistant position at Attento Rugs?
Job Title: Administrative & Executive Personal Assistant (with Office Management Duties)
Location: Miami Shores, FL
Employment Type: Full Time
About the Role: We are looking for a highly organized, proactive, and detail-oriented Administrative & Executive Personal Assistant to support our President and manage day-to-day operations in our office. This role is ideal for someone who thrives in a fast-paced environment, is a strong multitasker, and enjoys wearing many hats—from keeping the workspace running smoothly to assisting with production and sales logistics.
Key Responsibilities:
• Provide comprehensive administrative support to company President, including calendar management, travel coordination, and personal errands
• Oversee office management duties: maintain cleanliness and organization of the office, order and stock supplies, coordinate repairs and maintenance as needed
• Handle shipping and receiving, including preparing and tracking FedEx and other courier shipments
• Support the production and sales team during product arrivals (e.g. rugs), including unpacking, inventory organization, basic documentation, and coordination with sales
• Serve as the point of contact for general office inquiries and vendor communication
• Assist with light project management and task follow-ups to help ensure smooth operations
• Maintain confidentiality and professionalism in all aspects of work
Qualifications:
• Previous experience as an executive assistant, office manager, or similar role
• Excellent communication, organizational, and multitasking skills
• Self-starter with the ability to anticipate needs and work independently
• Strong attention to detail and pride in maintaining an orderly and efficient workspace
• Comfortable with occasional physical tasks (e.g. unpacking shipments, organizing inventory)
• Proficiency in basic office software (e.g. Google Workspace, Microsoft Office); familiarity with FedEx or other shipping systems is a plus
What We Offer:
• A dynamic, creative workplace with a collaborative team
• Opportunity to be involved in diverse aspects of the business
• Competitive compensation and growth potential