Housing and Grants Manager

Pay Rate: $26.44 – $28.85 per hour (equivalent to $55,000 – $60,000 annually)

POSITION SUMMARY:

The Housing and Grants Manager plays a critical role in supporting the YMCA of Yonkers’ housing program operations and funding compliance infrastructure. This position ensures strong coordination between resident services, administrative processes, and program reporting requirements to support housing stability and program accountability.

This role oversees the administrative coordination of the YMCA’s Single Room Occupancy (SRO) housing program, ensuring that all tenant records, lease documentation, and subsidy processes are accurate, organized, and compliant. The role works in close partnership with the Housing Case Manager to support resident stability through effective documentation and administrative systems.

In addition, this role is responsible for maintaining accurate and reliable data systems within Daxko Core to track program participation, services, and outcomes. These systems support required reporting, documentation, and compliance with funding and regulatory requirements.

Working under the supervision of the Director of Development and Communications, this role ensures that housing operations and program data are structured, compliant, and audit-ready.

WHAT WE STAND FOR:

At the Y, our housing and program work is rooted in three key areas:

Achievement: Supporting residents and participants in maintaining stability and progressing toward personal and program goals.

Relationships: Building trust with residents, staff, and external partners to ensure coordinated support and service delivery.

Belonging: Creating a structured and supportive environment where residents and participants feel respected, supported, and connected.

ESSENTIAL FUNCTIONS:

Housing Administration & Cross-Team Coordination

·        Manage administrative coordination of the YMCA’s 75-unit SRO housing program

·        Maintain lease documentation, renewals, and tenant records for month-to-month occupancy

·        Track rental payments, arrears, and supporting documentation

·        Maintain organized and compliant tenant files

·        Work in partnership with the Housing Case Manager to:

·        Ensure alignment between resident services and administrative documentation

·        Support accurate tracking of resident status and program participation

·        Maintain consistent communication and coordination across housing functions

·        Serve as administrative liaison with:

o  Department of Social Services (DSS)

o  Supplemental Security Income (SSI) and other subsidy providers

·        Support documentation related to tenant eligibility, benefits, and housing status

·        Coordinate with legal counsel on housing-related documentation, including court-related matters

·        Communicate effectively with residents, including Spanish-speaking individuals, regarding administrative housing matters

Program Data Tracking, Reporting & Development Support

·        Maintain and oversee internal data systems within Daxko Core used to track program participation, services, and outcomes in alignment with program and funding requirements

·        Ensure all program data is entered, reviewed, and updated on a weekly basis

·        Work in coordination with the Director of Development and Communications to:

·        Track program outputs, outcomes, and performance indicators

·        Support reporting requirements tied to funding sources

·        Ensure data integrity for external reporting and funding compliance

·        Prepare and support submission of program reports, invoices, and required documentation

·        Maintain audit-ready documentation and records

Program Funding & Documentation Coordination

·        Track program deliverables, milestones, and reporting deadlines

·        Support alignment between program implementation and funding requirements

·        Coordinate with program and finance staff to ensure accurate documentation of services and expenditures

·        Maintain organized and accessible records for all program-related funding

Program Operations & Coordination

·        Work collaboratively across internal teams to support program coordination and reporting consistency

·        Support internal systems that improve program tracking, organization, and accountability

·        Assist with maintaining structured documentation across housing and program functions

·        Participate in team meetings, trainings, and cross-program coordination efforts

LEADERSHIP COMPETENCIES:

·        Communication & Influence

·        Program & Project Management

·        Functional Expertise

·        Data & Systems Management

QUALIFICATIONS:

·        Bachelor’s degree required (Public Administration, Human Services, Nonprofit Management, or related field preferred)

·        3–5 years of experience in housing administration, program coordination, or nonprofit operations

·        Experience working with subsidy programs (e.g., DSS, SSI) strongly preferred

·        Experience with program reporting, compliance, or data tracking systems preferred

·        Experience with CRM or program tracking systems preferred (experience with Daxko Core strongly preferred)

·        Bilingual (English/Spanish) strongly preferred; ability to effectively communicate with Spanish-speaking residents and external partners required

·        Strong organizational and documentation skills

·        High attention to detail and ability to ensure data accuracy and integrity

·        Ability to work effectively with diverse populations and maintain professionalism at all times

Availability Requirements:

·        Monday – Friday, 9:00 am – 5:30 pm (40 hours per week)

·        Includes a 30-minute unpaid meal break 

·        Occasional flexibility may be required to support program needs, reporting deadlines, or coordination with external partners

WORK ENVIRONMENT & PHYSICAL DEMANDS:

·        Ability to work in an office and housing environment with regular interaction with residents and staff

·        Ability to manage documentation and administrative systems for extended periods

·        Occasional lifting of materials or files up to 25 pounds

·        Ability to travel locally for meetings or coordination with external partners as needed

JOIN OUR TEAM:

This role plays a vital part in supporting housing stability and program accountability through strong systems, organization, and coordination. By ensuring accurate documentation, effective communication, and reliable reporting processes, this position helps strengthen both resident outcomes and program performance. If you are detail-oriented, collaborative, and committed to supporting community-based housing and program initiatives, we welcome you to join the YMCA of Yonkers.