Accounts Payable Specialist

Support a mission that matters, bring your skills and talent to the YMCA of Greater Spartanburg!

Job Description

This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Accounts Payable Specialist is responsible for managing and processing all invoices received for payment in an accurate, efficient, and timely manner. This role plays a key part in maintaining financial integrity, supporting stewardship of donor funds, and ensuring compliance with grant and regulatory requirements.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• Minimum of two (2) years of accounts payable or general accounting experience preferred
• Strong proficiency in Microsoft Excel, Word, and the MS Office Suite
• Experience working with accounting and financial management systems
• Knowledge of general ledger and accounting functions preferred
• CPR, AED, and First Aid certifications within 60 days of hire
• Experience working with diverse populations preferred
  
  

Essential Functions

• Review, code, and process vendor invoices in accordance with organizational policies and procedures
• Verify invoice accuracy, appropriate approvals, and supporting documentation
• Reconcile purchase orders and ensure proper processing and close out
• Prepare and process weekly check runs and ACH payments upon approval
• Investigate and resolve accounts payable discrepancies in a timely manner
• Collect, review, and record monthly expense reports, ensuring proper GL coding
• Maintain vendor W-9 and Certificate of Insurance (COI) documentation
• Prepare and process annual IRS Form 1099 filings
• Assist department directors with annual budget preparation related to general ledger coding
• Manage matters related to property and general liability insurance claims, including documentation and filing
• Assist with fixed asset tracking and management
• Support external auditors by compiling documentation and responding to audit requests
• Ensure compliance with all organizational policies, procedures, and applicable regulations
• Perform other duties as assigned
  
  

Cause-Driven Leadership Competencies

Stewardship & Accountability

Demonstrates exceptional attention to detail and accuracy to ensure responsible stewardship of donor funds, resources, and community trust.

Operational Excellence

Effectively manages time and priorities to balance multiple responsibilities while maintaining high standards, meeting deadlines, and advancing organizational goals.

Judgment & Critical Thinking

Applies sound judgment and thoughtful analysis to make informed decisions that align with the YMCA’s mission, values, and long‑term impact.

Financial & Donor Stewardship Leadership

Upholds strong financial accountability and transparency, ensuring donor intent is honored, and resources are used to maximize community benefit.

Continuous Improvement Mindset

Actively seeks opportunities to improve processes, enhance efficiency, and strengthen outcomes in the service of the YMCA’s cause.

Collaboration & Communication

Communicates clearly and collaborates effectively across teams, fostering trust, shared ownership, and a culture of inclusiveness.

Service‑Oriented Leadership

Leads with a customer‑service mindset that prioritizes the needs of members, donors, volunteers, and partners while reflecting the YMCA’s commitment to care and respect.

Required Certifications

Resumes accepted through May 25, 2026

Please apply online or email your resume and cover letter to [email protected]