What are the responsibilities and job description for the Human Resources Generalist position at Yami?
About Yami:
Founded in 2013, Yami’s mission is to bring the world closer for everyone to experience and enjoy. We make it easy to discover exciting flavors and trending products from Asia. Named Inc. Magazine’s fastest growing start-up on the ”Inc. 500 List.”, we’re committed to connecting people with authentic food, beauty, home, and wellness experiences through our e-commerce platform, iOS, and Android apps.
Benefits & Compensation:
- 401(k) Matching
- Health Insurance: Medical, Vision, and Dental
- Paid Time Off: Vacation, Sick, and Holidays
- On-site Amenities: Gym, Pool, Game Rooms, etc.
- Team Building
- Employee Discount
- Employee Referral
- Coffee and Snacks
- 60-82K
Job Summary:
Yami is seeking an HR Generalist with a passion for all key HR functions. The incumbent will be a team player, regularly developing and implementing various HR-related programs and initiatives across the company. Their responsibilities will include, but won’t be limited to talent acquisition, training and development, onboarding and offboarding, employee relations, time and attendance, benefits programs, and performance management.
Job Responsibilities:
1. Timecard & Attendance Management
- Ensure accurate tracking of hourly employees' timecards, including clock-in/out records and break compliance.
- Review and address timecard discrepancies, following up with employees and supervisors as needed.
- Manage leave requests, such as vacation and sick leave, and ensure accurate tracking and reporting in the system.
- Provide ongoing support to employees regarding attendance policies and processes.
2. Benefits Administration
- Assist with benefits enrollment for new hires and process manual changes for existing employees, such as life events and terminations.
- Serve as a primary point of contact for employee benefits inquiries, addressing questions related to medical, dental, retirement plans, and more.
- Support the annual open enrollment process, including preparing communication materials and coordinating with external vendors.
- Ensure benefits documentation is up to date and properly filed in the HR system.
3. Recruitment & Onboarding
- Post job openings, ensuring job descriptions are accurate and up to date.
- Screen resumes, coordinate interview schedules, and manage communication with candidates throughout the hiring process.
- Attend, coordinate, and prepare job fairs
- Prepare and manage onboarding documents, ensuring compliance with new hire paperwork requirements.
- Conduct new hire orientation sessions, covering policies, benefits, and workplace procedures to provide a positive onboarding experience.
- Track onboarding tasks to ensure new employees complete all necessary training and documentation within the required timeframe.
4. Compliance & Documentation
- Maintain employee records, ensuring accuracy and compliance with company policies and legal requirements.
- Assist in preparing for and conducting internal HR audits to ensure documentation meets compliance standards.
- Keep track of mandatory employee certifications, policy acknowledgments, and training completions to ensure compliance with company policies.
- Monitor and implement changes to labor laws and regulations, updating internal policies and practices accordingly.
5. General HR Administrative Support & Employee Engagement
- Assist in hosting and organizing company events
- Provide support for orientation sessions, training programs, and other HR team activities.
- Assist in performance review cycles by tracking submissions and supporting managers with documentation.
- Act as a resource for employees, providing first-level support for HR-related questions and escalating more complex issues as needed.
- Back-up support for day-to-day administrative tasks
- Other HR-related duties as assigned
Qualifications (Required):
- Bachelor’s degree in Human Resources or a related field
- Effective communication skills (written/verbal) across all levels of the company
- Strong organizational skills with attention to detail, accuracy, and consistent follow-through
- Excellent Presentation skill
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with HRIS systems or a willingness to learn
- Ability to handle confidential information with professionalism and integrity
- A proactive attitude and thrives under pressure
- Bilingual language skills in Mandarin and English
- Proficiency in Japanese, or Korean, is a plus
- Ability to utilize AI to increase productivity and SOP
Qualifications (Preferred):
- Experience with HRIS and ATS
- HR Certification