Payroll Benefits Manager

Company Overview:

XtalPi is an innovative technology platform company powered by artificial intelligence (Al) and robotics. Founded in 2015 on the MIT campus, XtalPi is dedicated to driving intelligent and digital transformation in the Life Sciences and new materials industries. With tightly interwoven quantum physics, Al, cloud computing, and large-scale clusters of robotic workstations, XtalPi offers a range of technology solutions, services, and products to accelerate and empower innovation for biopharmaceutical and new materials companies worldwide. We’re looking for an experienced Payroll & Benefits Manager to help support our continued global expansion.

Key Responsibilities

1. US Payroll & Benefits Administration (Core Focus)

• Manage end-to-end bi-weekly payroll processing for US employees, ensuring compliance with federal, state, and local regulations.
• Administer US statutory benefits and commercial insurance programs (Medical, Dental, Vision, 401k).
• Lead the annual Open Enrollment process and serve as the primary point of contact for employee inquiries regarding benefits and payroll.

2. Global C&B Execution (Ex-Greater China)

• Oversee payroll and benefits operations across all international entities (EMEA, APAC), excluding Greater China.
• Partner with local PEOs (Professional Employer Organizations) or local payroll vendors to ensure accuracy and compliance.
• Standardize global C&B workflows to improve operational efficiency.

3. Performance & Incentive Management

• Execute the local performance management cycle, including tracking completion, managing documentation, and providing system support.
• Assist in the administration of variable pay programs (bonuses, commissions) and equity/stock option plans where applicable.

4. Vendor & Stakeholder Management

• Manage relationships with external brokers, insurance carriers, and payroll providers globally.
• Conduct regular audits of payroll and benefits data to ensure 100% accuracy.
• Collaborate with the Finance and Legal teams on tax compliance and budgeting.

Qualifications

• Experience: 3-5 years of experience in HR Operations, Payroll, or Total Rewards.
• Global Exposure: Proven experience managing payroll or benefits in multiple countries .
• Technical Skills: Proficiency with HRIS systems (e.g., Workday, ADP, Deel) and advanced Excel skills.
• Knowledge: Deep understanding of US labor laws, tax requirements, and benefits landscapes.
• Communication: Excellent interpersonal skills with the ability to explain complex compensation/benefits topics to employees clearly.
• Language: Native English proficiency. Mandarin Chinese is a plus (optional, but helpful for coordination with HQ).