What are the responsibilities and job description for the Accounts Payable Specialist position at Xplora Search Group?
What You'll Do
- Manage the full-cycle accounts payable process from invoice receipt through payment.
- Process high-volume vendor invoices with accuracy and efficiency using Oracle ERP.
- Review, code, and match invoices to purchase orders while ensuring proper approvals.
- Prepare and process ACH, wire, and check payments.
- Serve as the primary point of contact for vendor payment inquiries and maintain positive vendor relationships.
- Set up new vendors and maintain accurate vendor records.
- Support employee expense reimbursements and travel-related payments.
- Perform account reconciliations and assist with month-end close activities.
- Generate AP reporting and assist with audit requests.
- Partner with finance, procurement, and IT teams to improve workflows, leverage automation, and enhance efficiencies.
- Identify process improvement opportunities and help strengthen internal controls.
What We're Looking For
- 2 years of full-cycle Accounts Payable experience in a high-volume environment.
- Hands-on experience with Oracle ERP is required.
- Exposure to AI, automation tools, or process improvement initiatives is highly preferred.
- Experience with ACH, wire payments, reconciliations, and month-end close.
- Strong Microsoft Excel and Microsoft Office skills.
- Excellent organizational, analytical, and communication skills.
- Associate's degree in Accounting, Finance, or related field is preferred.