Circuit Court Clerk - Teton County

Description

The Teton County Circuit Court, located in Jackson, Wyoming, seeks to hire a Clerk to assist with the preparation and processing of court cases. The Court is seeking professional candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, and data entry skills. Monthly housing allownace of $2,173 for Teton County residents.

Responsibilities

This position involves a variety of complex work duties for the purpose of managing all aspects of the Circuit Court. Work is performed under the general supervision of the Chief Clerk. Strict confidentiality is required. Essential functions of this position include the following:

• Provides customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone.
• Uses the case management system to track cases as follows: 1) Open cases – determine case type, cause of action, and assess and receipt filing fee if required. 2) Docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images. 3) Case dispositions – determine and enter closing events, disposition type and judgement details.
• Calendars court dates and confirms court arrangements; notifies interested and concerned individuals regarding court proceedings.
• Takes understandable and legible notes of all court proceedings; operates automated court recording system and assures proceedings are recorded with minimal defects.
• Processes, maintains, and distributes documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals.
• Prepares, proofreads, edits, and mails out documents such as notices and final orders.
• Performs follow-up work subsequent to court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules.
• Schedules and tracks deadlines to move cases forward and meet procedural requirements.
• Collects fees, fines, bond money, garnishments, and restitution. Applies credits to appropriate cases and issues receipts.
• Balance cash drawer by payment type and ensure accuracy in the case management system.
• May prepare end of day reports and balance daily receipts to reports. May prepare deposits and assure that they are taken to the bank daily. May disburse monies according to established procedures. May assist in end-of-month procedures as requested.
• May issue jury summons; maintain list and process payments to jurors; and send copies of questionnaires to appropriate counsel.
• Assists in the preparation of files for storage, drug court procedures, and any other duty assigned.
• Verifies legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file.
• Prepares record checks by searching indexes and/or documents to obtain and verify information.
• Assists and backs up other clerks as needed.
• Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information. May be responsible for court correspondence.
• Performs other related duties as assigned by the Circuit Court Chief Clerk or Judge.

Requirements

Qualifications

Preferences: Preference will be given to applicants who meet the requirements plus any of these preferred qualifications.

• Legal secretary experience.
• More than two years administrative or executive assistant experience.
• Bookkeeping experience.

KNOWLEDGE, SKILLS & ABILITIES:

This position requires an ability to:

• Professionally and courteously deal with people, including co-workers, other judges, and the public beyond giving and receiving instructions, including being adaptable to performing under varied levels of stress.
• Consistently demonstrates analytical ability, administrative skills, ingenuity, and independent judgment.
• Attend work on a regular basis, including arriving at work on time.

This position requires skills in:

• Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands.
• Working within deadlines to complete projects and assignments.
• Establishing and maintaining effective work relations with co-workers and others having any interactions with the Circuit Court.
• Explaining court procedures and processes in a clear, concise, and comprehensive manner.
• Oerating a computer utilizing a variety of commonly used and specialized software applications.
• Operating usual office and courtroom equipment and technology.
• Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and reports.

This position involves knowledge of:

• Circuit Court policies, processes, and procedures.
• Legal requirements for court operations and case processing.
• General office procedures; proper grammar, spelling and punctuation. Proficient skill in typing, word processing, proofreading and general filing.
• Applicable State and Federal rules, codes, and regulations.
• State and County policies and procedures.
• Legal terminology.
• Principles and protocols for managing official documents and records.
• Principles of file and records management.

Minimum Qualifications.

• Requires a High school graduate or GED equivalent with at least one (1) year of clerical experience.