WJB-0625-Circuit Court Clerk-Teton County Circuit Court-Jackson

Description and Functions

Open Until Filled

• Provides customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone.
• Uses the case management system to track cases as follows: 1) Open cases – determine case type, cause of action, and assess and receipt filing fee if required. 2) Docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images. 3) Case dispositions – determine and enter closing events, disposition type, and judgment details.
• Calendars court dates and confirms court arrangements; notifies interested and concerned individuals regarding court proceedings.
• Takes understandable and legible notes of all court proceedings; operates the automated court recording system and assures proceedings are recorded with minimal defects.
• Processes, maintains, and distributes documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals.
• Prepares, proofreads, edits, and mails out documents such as notices and final orders.
• Performs follow-up work subsequent to court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules.
• Schedules and tracks deadlines to move cases forward and meet procedural requirements.
• Collects fees, fines, bond money, garnishments, and restitution. Applies credits to appropriate cases and issues receipts.
• Balance cash drawer by payment type and ensure accuracy in the case management system.
• May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist in end-of-month procedures as requested.
• May issue jury summons; maintain list and process payments to jurors; and send copies of questionnaires to appropriate counsel.
• Assists in the preparation of files for storage, drug court procedures, and any other duties assigned.
• Verifies legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file.
• Prepares record checks by searching indexes and/or documents to obtain and verify the information.
• Assists and backs up other clerks as needed.
• Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information. May be responsible for court correspondence.

Qualifications

PREFERENCES:

• Legal secretary experience.
• More than two years of administrative or executive assistant experience.
• Bookkeeping experience

This position requires the ability to:

• Professionally and courteously deal with people, including co-workers, other judges, and the public beyond giving and receiving instructions, including being adaptable to performing under varied levels of stress.
• Consistently demonstrates analytical ability, administrative skills, ingenuity, and independent judgment.
• Attend work on a regular basis, including arriving at work on time.

This position requires skills in the following:

• Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands.
• Working within deadlines to complete projects and assignments.
• Establishing and maintaining effective work relations with co-workers and others having any interactions with the Circuit Court.
• Explaining court procedures and processes in a clear, concise, and comprehensive manner.
• Operating a computer utilizing a variety of commonly used and specialized software applications.
• Operating usual office and courtroom equipment and technology.
• Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and reports.

This position involves knowledge of:

• Circuit Court policies, processes, and procedures.
• Legal requirements for court operations and case processing.
• General office procedures: proper grammar, spelling, and punctuation. Proficient skill in typing, word processing, proofreading, and general filing.
• Applicable State and Federal rules, codes, and regulations.
• State and County policies and procedures.
• Legal terminology.
• Principles and protocols for managing official documents and records.
• Principles of file and records management.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent

Experience:
1 year of progressive clerical work experience

Necessary Special Requirements

PHYSICAL DEMANDS:

• Use standard office equipment;
• Stand and/or walk for a period of time;
• Read printed materials and computer screens;
• Communicate in person or over the phone;
• Ability to attend work regularly, including arriving at work on time;
• Ability to lift up to 25 pounds.
• Occasional evenings and weekends may be required; and
• Occasional travel.

• Employment is “at-will” and subject to a background check.
• FLSA: Non.Exempt
• This position is eligible for a monthly housing allowance of $2,713 for Teton County residents
• This position is for State of Wyoming employment. In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package, including the State of Wyoming retirement pension plan and 457 Deferred Comp plan; an affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.

Supplemental Information

HOW TO APPLY:

Interested applicants must visit and create an account on the careers page on the Wyoming Judicial Branch website for consideration. Once an account is created, applicants may apply to the open vacancies listed.

Veterans: If you are a United States Armed Forces veteran or the spouse of a veteran who was married to that veteran at the time of that person's death and receives survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here to learn more!