Finance Coordinator

About the Role

We're looking for a Finance Coordinator to join our office team and help keep the financial side of our landscaping operation running smoothly. This role is a great fit for someone who's detail-oriented, comfortable juggling multiple priorities, and enjoys being the person who keeps things organized behind the scenes. You'll be the connective tissue between our field crews, office staff, and accounting team — making sure work gets billed, payments get collected, purchases get tracked, and the numbers flow where they need to go.

This is a hybrid role: part finance, part general office support. If you like variety in your day and take pride in accurate, well-organized records, we want to hear from you.

What You'll Do

Invoicing & Accounts Receivable

• Prepare and send customer invoices for completed work in a timely, accurate manner
• Track outstanding invoices and follow up on collections
• Monitor accounts receivable aging and flag overdue accounts
• Work with crew leads and project managers to confirm work is complete and ready to bill
• Resolve billing discrepancies and answer customer invoicing questions

Purchasing & Expense Allocation

• Work with purchaser on allocating the expense to jobs in software properly
• Code and allocate purchase expenses to the correct jobs, cost centers, or categories
• Track receipts and purchase orders to keep spending organized
• Help maintain vendor records and reconcile vendor statements
• Manage crews spending and receipts

Financial Coordination

• Serve as a liaison between the office team and our outside accounting team/bookkeeper
• Ensure financial transactions (invoices, receipts, expenses) are accurately recorded and routed on schedule
• Help maintain organized, audit-ready financial records
• Support month-end close processes as needed

HR & General Office Support

• Assist with HR-related tasks such as new hire paperwork, timekeeping support, and maintaining personnel files
• Help coordinate onboarding logistics for new crew members
• Provide general administrative support to keep the office running smoothly
• Pitch in on office housekeeping tasks and other duties as assigned — we're a team, and things come up

What We're Looking For

• 1-3 years of experience in bookkeeping, accounts receivable, office administration, or a similar role (landscaping, construction, or field-service industry experience a plus)
• Comfortable with basic accounting/bookkeeping concepts (we'll train on our specific systems)
• Strong organizational skills and attention to detail — you catch the small stuff before it becomes a big problem
• Good communicator who can work well with both office staff and field crews
• Proficient with Microsoft Office suite, and accounting familiarity is a plus
• Ability to juggle multiple tasks and shifting priorities without dropping the ball
• A team-player attitude — willing to help wherever needed, even outside the "job description"

Join us as a Finance Coordinator and become an integral part of our mission to maintain robust financial operations. Your expertise will help ensure our organization’s fiscal integrity while providing opportunities for professional growth. We value energetic individuals who thrive in fast-paced environments and are eager to contribute their skills toward our collective success.

We are hiring for a full time position but are open to hiring an individual part time.

Pay: $42,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $42,000 - $55,000