What are the responsibilities and job description for the Executive Operations Assistant position at Wolf Global?
About Wolf Global
Wolf Global operates at the intersection of law, investigations, and strategy. Known for our rapid response and international dexterity, we focus on high-priority, high-exposure matters. Our clients include multinational corporations, international financial firms, AmLaw 100 law firms, governments, private clients, and family offices. Our cases are complex, international, and time-sensitive. Precision, responsiveness, and discretion are non-negotiable.
Role Overview
We are hiring a part-time Assistant with the opportunity for full-time, permanent placement.
This role is:
- One Half air traffic controller — managing workflows, people, and priorities.
- One Half flight attendant — anticipating needs, supporting leadership, and protecting leadership’s time.
Key Responsibilities
- Matter coordination: Coordinate professionals inside and outside the firm, gather updates, and brief leadership, so client updates can be delivered promptly and accurately.
- Support firm leadership: Anticipate needs, resolve problems, and keep non-core tasks off leadership’s desk.
- Billing & administration: Ensure time is entered into the billing system, proofread pre-bills and invoices. Manage and resolve issues with platforms or vendors.
- Client interaction: Follow up on invoices and payments with professionalism. Serve as an additional point of contact, ensuring premium client service.
- Marketing and business development support: Assist with light marketing coordination and business development activities.
Qualifications
- Exceptional organization, attention to detail, and follow-through.
- Clear, concise writing and confident communication with senior stakeholders.
- Comfort with hourly billing and time-entry platforms.
- High discretion and sound judgment.
- Experience in top-tier professional services environments or multinationals preferred (e.g., AmLaw 100, Big Four, MBB, embassies, family offices, global corporates, five-star hotels, corporate aviation).
Location & Hours
- Miami, New York, or Washington, DC.
- Mostly remote; in-person as needed in the firm’s offices.
- Part-time hours with flexibility; occasional off-hours responsiveness when matters are time-sensitive.
Compensation & How to Apply
- Hourly to start; compensation commensurate with experience.
- Pathway to full-time, permanent placement for the right candidate.
Service Standard
We deliver top-tier, premium client service: proactive updates, precise execution, no excuses.