Accounts Payable Specialist

Position Summary

The Property Development Accounts Payable Specialist is responsible for managing and processing all payables related to real estate development projects from pre-development through construction completion. This role ensures invoices are accurately coded, approved, and paid in accordance with company policies, lender requirements, and development agreements. The position works closely with development accountants, development officers, pre-construction team, and vendors to maintain accurate financial records and smooth payment processes.

Key Responsibilities

• Process and enter invoices and check requests associated with development and construction projects, ensuring accuracy, completeness, and compliance with company policies.
• Verify invoice accuracy, coding, and proper approval routing in alignment with company’s policies.
• Coordinate new project setup in the accounting system, including property set up, customer setup.
• Manage the invoice approval workflow, monitoring for timeliness and ensuring all invoices are reviewed and authorized by appropriate approvers prior to payment.
• Assist with intercompany billings and reconciliations, ensuring all related payables and receivables are properly recorded and balanced across entities.
• Maintain and update vendor records, ensuring compliance with documentation requirements such as W-9s, insurance certificates, and lien waivers.
• Reconcile project costs across the general ledger, draw schedules, and commitment logs to ensure consistency and accuracy in project financial reporting.
• Generate weekly payment approval reports.
• Support project accountants and development managers with ad hoc analysis, variance reviews, and audit requests related to project expenditures.
• Contribute to process improvements within the accounts payable and draw management functions to enhance efficiency, accuracy, and internal control.
• Perform other ad hoc projects an administrative duty as assigned
• Participate in system upgrades, testing, and implementation of new AP or project accounting tools.

Qualifications

• Education: Associate’s or bachelor’s degree in accounting, Finance, or related field (or equivalent experience).
• Experience:
  • 2–4 years of accounts payable experience, preferably in real estate development, construction, or property management.
  • Familiarity with job cost accounting and draw process is highly desirable.
  • Yardi Voyager or RealPage experiences preferred.
  • Strong attention to detail, organization, and accuracy.
  • Ability to manage multiple projects and deadlines.
  • Excellent communication and teamwork skills